Bilingual Senior Executive Assistant & Operations Lead

NuDevco Investments; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

NuDevCo Investments in Houston, TX seeks a highly organized Senior Executive Assistant & Operations Lead to provide high-level administrative, operational, and financial support to the C-suite. This role partners with leadership to manage calendars, travel, budgets, and confidential matters with discretion.

The ideal candidate is bilingual in Spanish, holds a Bachelor's in a business-related field, and has proven experience supporting senior executives, coordinating cross-functional projects,

Qualifications

• Bachelor’s degree in Business Administration, Finance, Management, or a related field preferred.
• Bilingual Spanish – Read, Write & Speak.
• Prior work-related experience supporting senior executives or leadership teams.
• Extensive experience reviewing corporate credit card statements, preparing executive expense reports, budgeting, and financial reconciliation using accounting software.
• Strong background in executive administration, business operations, and financial administration.
• Experience supporting executives with confidential personal matters and lifestyle management.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Experience with ERP, accounting, and expense management systems such as NetSuite.
• Exceptional organizational, analytical, problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities with attention to detail.
• High integrity, professionalism, discretion, and sound judgment.

Responsibilities

• Partner with executive leadership to manage priorities, schedules, and strategic initiatives.
• Coordinate complex calendars, meetings, travel arrangements, and executive communications.
• Prepare reports, presentations, briefing materials, and meeting agendas.
• Attend leadership meetings, document key decisions, and monitor follow-up on action items.
• Manage confidential and sensitive information with professionalism and discretion.
• Anticipate executive needs and proactively resolve scheduling and administrative challenges.
• Oversee daily administrative operations to ensure efficiency and consistency.
• Develop and implement processes that improve workflow and operational effectiveness.
• Coordinate cross-functional projects and monitor progress to meet organizational goals.
• Serve as the primary liaison between executives, internal departments, clients, and external partners.
• Prepare, review, and reconcile executive expense reports and corporate credit card statements.
• Review executive credit card activity to ensure accuracy, coding, policy compliance, and timely reconciliation.
• Assist with budget tracking, financial reporting, invoice processing, and vendor management.
• Maintain accurate financial documentation and ensure compliance with company policies.
• Coordinate executive events, board meetings, and company functions.
• Support onboarding activities and administrative coordination for new team members.
• Maintain organized filing systems, records management, and business documentation.
• Continuously identify opportunities to improve executive support processes and operational efficiency.

Skills

Executive support

Leadership liaison

Budget tracking

Calendar management

Travel arrangements

Financial reconciliation

Vendor management

Reporting & presentations

Project coordination

Discretion & integrity

Spanish bilingual

Microsoft Office

NetSuite (ERP)

Education

Bachelor’s degree in Business Administration, Finance, Management, or related

Tools

Microsoft Office Suite

ERP/Accounting software (NetSuite)

Job description

NuDevCo Investments in Houston, TX seeks a highly organized Senior Executive Assistant & Operations Lead to provide high-level administrative, operational, and financial support to the C-suite. This role partners with leadership to manage calendars, travel, budgets, and confidential matters with discretion.

The ideal candidate is bilingual in Spanish, holds a Bachelor's in a business-related field, and has proven experience supporting senior executives, coordinating cross-functional projects,