Executive Support Analyst

State of California; California (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

The State of California's Department of Law Enforcement seeks an Analyst II to independently perform complex analytical and technical work supporting the department's mission. This role requires initiative, confidentiality, independence, and good judgment across a wide range of tasks, including record retention and training coordination.

The Analyst II will analyze issues, coordinate confidential matters, and assist executive staff by creating, monitoring, and maintaining significant projects,

Qualifications

• Strong analytical and research skills with the ability to develop solutions.
• Excellent verbal and written communication skills and attention to detail.
• Demonstrated confidentiality, integrity, initiative, responsibility, and independence.
• Ability to work under pressure, manage time, and meet deadlines.

Responsibilities

• Independently analyzes problems, makes recommendations, and takes action.
• Carry out administrative, research, and analytical support duties for the office.
• Coordinate confidential management issues and workload related to records and training.
• Create, monitor, and maintain projects significant to the Division to relieve executives.
• Serve as DLE’s Record Retention and Training Coordinator; ensure mandates are met.

Skills

Analytical skills

Research skills

Verbal & written communication

Organizational skills

Attention to detail

Confidentiality & integrity

Time management under pressure

Independent worker

Tools

Excel

Word

Visio

PowerPoint

Outlook

Microsoft Office Suite

Job description

The Analyst (AN) II independently performs complex analytical and technical work required to support the functions and mission of the Department of Law Enforcement. The AN II is responsible for various administrative, research, and analytical functions within the office. The AN II must consistently exercise a high degree of initiative, confidentiality, independence, and good judgment in performing a wide variety of support duties. The incumbent is required to independently analyze problems, make recommendations, and/or take effective action on issues with a moderate to high degree of difficulty. Independently analyzes, responds to, or coordinates confidential management issues. With the knowledge of Departmental and Division policies and procedures, independently addresses and responds to inquiries related to confidential management, personnel, and administrative issues. Serves to augment the duties of the DLE Executive Office staff by independently carrying out the less critical tasks by creating, monitoring, and maintaining projects, which are significant in nature to the Division in order to relieve executive management of these administrative tasks. The AN II acts as DLE’s Record Retention and Training Coordinator, ensures all training mandates are met and handles all workload related to record retention schedules.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ANALYST II

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Strong analytical and research skills, with the ability to analyze issues and develop effective solutions. Excellent verbal and written communication skills, along with strong organizational skills and attention to detail. Demonstrated ability to exercise a high degree of confidentiality, integrity, initiative, responsibility, and independence. Ability to work effectively under pressure, manage time efficiently, and meet deadlines.

Proven ability to work both independently and as part of a team; carry out assigned tasks with minimal supervision; and demonstrate flexibility, self-motivation, and a positive attitude. Proficiency in Microsoft Office applications, including Excel, Word, Visio, PowerPoint, and Outlook.