Executive Support

GOEBEL FIXTURE COMPANY; Arlington (VA); On-site; USD 90,000 - 105,000; Full time

Job summary

SABG is seeking an Executive Support professional to assist the office of the Assistant Secretary of the Air Force for Space Acquisition and Integration (SAF/SQ) in Arlington, VA. The role requires strong administrative skills and the ability to coordinate with senior leadership.

The candidate must hold an active Top-Secret clearance with SCI eligibility, have a Bachelor’s degree with HQ staff experience, and be proficient in MS Office and HQ documentation standards.

Qualifications

• Active Top-Secret clearance with SCI eligibility.
• Bachelor’s Degree and 3-7 years of HQ staffing experience.
• Familiarity with HQ staff packages and standard HQ task tools.
• Proficiency in MS Office and other standard applications.
• Experience working with senior executives at multiple levels.
• Exemplary writing and editing with attention to detail.

Responsibilities

• Perform administrative tasks: maintain records, schedules, and correspondence.
• Review staff packages for HQ standards (eSSS, buckslips, etc.).
• Communicate directives to staff officers in coordination with leadership.
• Track action items and prepare status reports.
• Manage principal's project records per regulations and directives.
• Prepare briefings, point papers, and related materials.
• Utilize HQ documentation formats and standard staff products.
• Proficient in MS Office and related tools.
• Collaborate with personnel across organizational levels.

Skills

Executive communication

Proactive problem solving

Interpersonal skills

Written communication

Attention to detail

Stakeholder management

Education

Bachelor’s Degree

Tools

ETMS-2

CATMS

MS Office

Job description

• Location .,Arlington, VA, 22204,United States
• Base Pay $90,000.00 - $105,000.00 / Year
• Job Category Open Position
• Employee Type Full Time Exempt

Description SABG is seeking an Executive Support staff member to support the office of the Assistant Secretary of the Air Force for Space Acquisition and Integration (SAF/SQ) in Arlington, VA.

JOB TITLE

Executive Support

CLEARANCE REQUIRED

TS/SCI

LOCATION

Arlington, VA

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform administrative tasks including maintaining records, schedules, and correspondence.
• Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instruction 33-3, the Tongue and Quill, and other related staff guides.
• Communicate the Principals’ direction to staff officers in coordination with government leadership, as required.
• Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status and keep the principals aware of late, pending, new actions.
• Manage records generated during the execution of the principal’s projects and programs in accordance with statute and regulations, as well as military directives and instructions.
• Make recommendations and prepare briefings, point papers, and other materials based on the principal’s direction.
• Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), “buckslips”, memoranda, and official letter correspondence.
• Proficiency with using Microsoft Office and other standard computer applications.
• Experience working successfully with senior executives at multiple organizational levels.
• Experience fostering stable and productive working relationships that communicate expectations and promote cooperation.
• Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience.
• Ability to work collaboratively with personnel at all levels of the organization.
• Exemplary writing and editing skills with strict attention to detail.
• Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support.

SUPERVISION

This position has no supervisory responsibilities.

MINIMUM QUALIFICATIONS

Required experience and qualifications include but are not limited to:

• Active Top-Secret clearance with SCI eligibility
• Bachelor’s Degree and 3-7 years of relevant work experience serving in a headquarters (HQ) staff element.
• Working familiarity with typical HQ staff packages.
• Working familiarity with standard HQ task and correspondence coordination tools to include Enterprise Task Management System (ETMS-2), and Correspondence and Task Management System (CATMS).
• Proficiency with using Microsoft Office and other standard computer applications.
• Experience working successfully with senior executives at multiple organizational levels.
• Experience fostering stable and productive working relationships that communicate expectations and promote cooperation.
• Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience.
• Ability to work collaboratively with personnel at all levels of the organization.
• Exemplary writing and editing skills with strict attention to detail.
• Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support.

COMPUTER SKILLS

• Skilled in operating a personal computer and standard office equipment
• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, (MS Office: Word, Excel, Outlook, PowerPoint)

COMPETENCIES

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; and uses reason even when dealing with emotional topics
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
• Diversity – Shows respect and sensitivity for cultural differences; and promotes a harassment-free environment
• Ethics - Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values
• Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks, if needed; and develops realistic action plans
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

LANGUAGE SKILLS

Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and/or procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS

SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact our Recruiting team at [e-mail] .

FOR PERSONS WITH DISABILITIES

If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team at [e-mail] and let us know the nature of your request and your contact information.

Compensation at SABG is determined based on factors such as the role’s requirements, education, certifications, skills, experience, geographic location, and market conditions. Final compensation is based on the specific qualifications and circumstances of each candidate.

SABG is an Equal Opportunity/Affirmative Action Employer
Minorities/Women/Veterans/Disabled