Analyst (Advanced) – Executive Support DC

Strategic Alliance Business Group (SABG); Huntsville (AL); Hybrid; USD 85,000 - 125,000; Full time

Job summary

SABG is seeking an Advanced Strategic Planning Analyst to support the Missile Defense Agency in Huntsville, AL. The role focuses on day-to-day mission planning, meetings preparation, and executive-level support for senior leaders, including coordination across agency elements and managing planning systems.

The Analyst will assist with process improvements, strategic planning, and preparation for events, requiring strong analytical skills, communication, and proficiency with Microsoft Office 365

Qualifications

• BA/BS and 6 years’ experience in administrative/business field; AA and 8 years’ experience in administrative/business field; or 15 years’ experience in administrative/business field.
• Possess 3+ years’ of direct experience supporting CEO level military equivalent (SES or General/Flag Officer).
• Demonstrated advanced capabilities executing day-to-day office operations and mission planning for senior leadership.

Responsibilities

• Support day-to-day mission planning and review documentation for meetings and forums.
• Provide analytical results, prepare briefings, develop reports, and identify best practices for strategic planning.
• Coordinate with internal and external MDA elements to ensure taskings are accurate, timely, and well understood.
• Plan, facilitate, and conduct leadership executive-level off-site activities.
• Assist Executives and Senior Leadership with day-to-day operations and planning for future activities.
• Assist with detailed planning of complex management projects and initiatives.

Skills

Microsoft Office

Analytical thinking

Communication skills

Executive support

Project planning

Education

BA/BS in administrative field

AA in administrative field

15 years in administrative/business field

3+ years supporting CEO level military equivalent

Tools

Microsoft Office 365

ETMS2

MDA portal

Job description

Brief Description SABG is Hiring an Advanced Strategic Planning Analyst to support the Missile Defense Agency (MDA) in Huntsville, AL. Advanced Analyst will support the Program Executive for Decision Dominance Command and Control (DC) and the Directorate Senior Leaders with day-to-day mission planning, operations and administrative functions. Some telework is allowable as determined by the government supervisor and scheduling needs.

Brief Description SABG is Hiring an Advanced Strategic Planning Analyst to support the Missile Defense Agency (MDA) in Huntsville, AL. Advanced Analyst will support the Program Executive for Decision Dominance Command and Control (DC) and the Directorate Senior Leaders with day-to-day mission planning, operations and administrative functions. Some telework is allowable as determined by the government supervisor and scheduling needs.

JOB TITLE: Analyst (Advanced) – Executive Support

CLEARANCE: Must have or be able to obtain a Secret Security Clearance

LOCATION: Huntsville, AL

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

• Support day-to-day mission planning, review and analyze documentation for meetings, and review other forums for daily operations, which includes analysis of MDS strategies, options, alternatives, and acquisition strategy efforts planned or in progress.
• Provide analytical results and/or recommendations, including preparation for meetings or other events. Prepare briefings, develop reports, and identify best practices for agency strategic planning.
• Analyze, prepare, author, edit and direct taskings on behalf of senior leadership and organizations. Manage organizational Enterprise Task Management Software Solution (ETMS2) correspondence system on behalf of senior leadership ensuring appropriate prioritization, tasking and completion. Coordinate with both internal and external MDA elements on behalf of senior leaders to ensure taskings are accurate, timely, complete and well understood.
• Plan, facilitate, and conduct leadership executive-level off-site activities.
• The contractor shall support Executives, Senior Leadership, Execution and Functional organizations with day-to-day operations and planning for future activities
• Assist with the definition of an agency-level corporate approach to the integration of organizational administrative processes and systems. Conduct process and procedure reviews to clearly identify existing administrative business practices that require change. Analyze results, develop strategic plan to execute changes, secure approval, and implement approved solutions leveraging Microsoft Office 365, MDA portal, ETMS2 and other MDA approved capabilities for outreach across the agency. Recommend best practices and process improvements throughout this effort.
• Plan, facilitate, analyze and conduct organizational structure studies and assess capabilities organizations-wide. Provide results and recommendations.
• Assist with detailed planning of complex management projects, issues, and initiatives.
• Assist Program Executive with daily office operations and prioritization of events as well as staff actions based on known activities or provided guidance provided.
• Prepare Program Executive for daily events, meetings, conferences, and other forums to include schedule confirmation, materials, transportation, and video-teleconferences.
• Assist Directorate staff with daily office management and document control. Review all documentation (e.g., correspondence, briefings, response to inquiries, and talking points) that require signature, and provide advice, status, and/or recommendations. Establish an active liaison within the Agency network of other executive officers to facilitate reviews, coordination, revisions, and decisions.

SUPERVISION

This position has no supervisory responsibilities.

MINIMUM QUALIFICATIONS

Has specialized relevant knowledge and works as a member of the team and assists with solving complex problems. Advanced level working knowledge, skills, and abilities using Microsoft Office and Adobe software suites is required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and ability required.

Education And Experience

• BA/BS and 6 years’ experience in administrative/business field; AA and 8 years’ experience in administrative/business field; or 15 years’ experience in administrative/business field.
• Possess 3+ years’ of direct experience supporting CEO level military equivalent (Senior Executive Service (SES) or General/Flag Officer).
• Demonstrated advanced capabilities executing day-to-day office operations and mission planning associated with senior executive level leadership including serving as an advisor and assisting with detailed planning of complex management projects, issues, and initiatives.
• Proficient in advanced analytical thinking; working in a teaming environment developing corporate strategies, goals and objectives and briefing recommendations to senior leaders.
• Advanced level experience planning, facilitating and conducting executive-level activities.
• Proficient in preparing, reviewing and coordinating executive level correspondence.
• Proficient in government travel processes and systems.
• Proficient in developing and maintaining schedules including calendar synchronization of events and integration of activities for senior leaders.
• Proficient in classified correspondence handling procedures.
• Proficient in government task management systems.
• Advanced level experience planning, facilitating and conducting organizational studies and presenting results and recommendations to senior leaders
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read-ahead documentation).
• Experience with government time-management procedures and systems.
• Demonstrated knowledge of record management processes.
• Must possess high levels of communication skills (oral and written), interpersonal skills, organization, and presentation skills.

LANGUAGE SKILLS

Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS

SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact our Recruiting team at [e-mail].

FOR PERSONS WITH DISABILITIES

If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team at [e-mail] and let us know the nature of your request and your contact information.

SABG is an Equal Opportunity/Affirmative Action Employer Minorities/Women/Veterans/Disabled