Executive Assistant

Talentify; Helena (MT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid vacation and holidays

Pre-tax Flex Spending Accounts

Employee Assistance Program

Job summary

Talentify is seeking an Executive Assistant to support the Montana State Attorney General and Chief of Staff. The role focuses on coordinating office functions, handling scheduling, correspondence, and meeting logistics to ensure efficient operations.

The successful candidate will perform a variety of administrative tasks and may undergo background checks as part of the hiring process. Strong organizational skills are essential.

Qualifications

• High school diploma required.
• Two years of office support experience or equivalent.
• Substitution of education/experience may be allowed.

Responsibilities

• Coordinate office functions and support services.
• Schedule, screen calls, and handle correspondence.
• Schedule meetings and provide general administrative support.

Skills

Scheduling management

Communication skills

Office administration

Education

High school diploma

Tools

Microsoft Office

Job description

About this job

Division Overview:

The State’s Attorney’s Office in the Montana Department of Justice is dedicated to ensuring justice and upholding the rule of law on behalf of the people of Montana. The office includes the Solicitor General’s Office, Criminal Prosecution and Appellate Services, Civil Services and Consumer Protection. The functions within the office include defense of Montana’s laws as passed by the Legislature, constitutional challenges, determining legal sufficiency of ballot initiatives, prosecution of criminals, handling all phases of litigation from district court proceedings through appeal, and complex litigation of antitrust matters.

Job Overview:

The Executive Assistant position is appointed in accordance with MCA 2-18-104 and serves as the administrative assistant to the Attorney General and the Chief of Staff within the Department of Justice. The successful candidate will be responsible for a variety of administrative tasks, such as coordinating office functions, support services, scheduling, handling of all correspondence, screening phone calls, scheduling meetings and performing other miscellaneous support duties.

Minimum Qualifications:

• High school diploma
• Two years of experience performing a variety of office support or clerical work.
• Other combinations of education and experience may be substituted.

Special Instructions:
The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to, an evaluation of the résumé, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.

Additional materials, references or information submitted by the applicant, but not requested, will not be considered.

Successful applicant(s) will be subject to:

• Criminal History Fingerprint / Name-based Check
• Driving History

Your service is rewarded with competitive compensation and generous State of Montana Benefits.

• Medical, dental and vision coverage
• Generous paid vacation, sick and holidays
• Pre-tax Flexibility Spending Accounts
• Employee Assistance Program

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

This Organization Participates in E-Verify.

Minorities are under-represented in this position and are encouraged to apply.

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