Executive Services Coordinator

Connexus® Energy; Ramsey (MN); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Health insurance

HSA

FSA

401(k) matching

PTO & holidays

Tuition reimbursement

Recognition program

Employee referrals

Life insurance

Disability benefits

Job summary

Connexus Energy in Ramsey, MN seeks an Executive Services Coordinator to provide high-quality administrative support to the Board of Directors, CEO, executive leadership, and the Connexus Energy Foundation. This on-site role coordinates board and leadership activities, meetings, communications, records, events, travel and expenses with confidential, professional service.

Responsibilities include drafting correspondence and reports, supporting governance processes, coordinating travel and

Qualifications

• Associate degree or administrative certification required.
• Three+ years in an administrative support role.
• Proficiency with Word, Outlook, Excel and PowerPoint.
• Strong attention to detail and customer service.
• Ability to solve problems, improve processes and meet deadlines.

Responsibilities

• Coordinate Board of Directors and committee meetings, agendas, reports and minutes.
• Support governance processes, policy records and corporate documentation.
• Manage board member communications, travel, lodging, registrations and expenses.
• Provide administrative support for the Connexus Energy Foundation and related events.
• Coordinate leadership meetings, and vendor relationships.

Skills

Admin support

MS Office

Customer service

Detail-oriented

Time management

Education

Associate degree or admin cert

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Connexus Energy is seeking an Executive Services Coordinator to provide high-quality, administrative support to our Board of Directors, CEO, executive leadership team, organizational leaders and Connexus Energy Foundation. This role coordinates board and leadership activities, meetings, communications, records, events, travel and expenses while delivering professional, accurate and responsive service to internal and external stakeholders.

Location:

Work for this position will be performed on-site at our campus located at 14601 Ramsey Blvd, Ramsey, MN 55303.

Compensation:

Anticipated hiring pay is between $29.33 and $38.49 per hour. The final compensation offered is based on the selected candidate’s qualifications, experience and skill level. In addition, this position is eligible for an annual bonus with a target payout of 5% based on company performance.

Responsibilities:

• Coordinate Board of Directors and committee meetings, agendas, reports, presentations, meeting materials, minutes and follow-up actions.
• Support the annual meeting, director election, governance processes, policy records and corporate documentation.
• Manage board member communications, travel arrangements, conference registrations, lodging, itineraries, retainers and expense reimbursements.
• Provide administrative and operational support for the Connexus Energy Foundation, including board meetings, donation and scholarship requests, records, events and stakeholder communications.
• Coordinate Connexus for Community volunteer opportunities, service projects and electric safety demonstrations.
• Provide proactive, confidential administrative support to the CEO, executive team and organizational leaders.
• Draft, proofread and distribute correspondence, reports, presentations, agendas and meeting materials.
• Coordinate leadership meetings, employee committee activities, cooperative-wide events, catering, vendors and special projects.
• Review and process executive expense reports, credit card statements and time-reporting activities.
• Develop and implement systems and process improvements using tools such as OneNote, Teams and artificial intelligence.
• Maintain confidential records, files and business documents while ensuring accuracy, appropriate communication and timely follow-through.

Required Qualifications:

• Associate degree or technical college administrative certification.
• Three or more years of experience in an administrative support role.
• Extensive proficiency with Microsoft Word, Outlook, Excel and PowerPoint.
• Strong attention to detail and demonstrated customer service skills.
• Ability to solve problems, improve processes, prioritize competing demands and meet deadlines.

Nice to Have:

• Bachelor’s degree or five or more years of equivalent work experience.
• Experience supporting a board of directors, governance activities, a corporate foundation or community programs.
• Experience coordinating large meetings, employee events, travel, catering and vendor relationships.

Pre-employment Requirement:

Employment is contingent upon successfully completing a pre-employment background check and drug screen.

Based in Ramsey, Connexus Energy is Minnesota’s largest electric cooperative, providing electricity, renewable energy alternatives and related services to 150,000 residential and commercial members just north of the Twin Cities. We offer a collaborative work environment with challenging and rewarding work, which provides for professional development and work-life balance in a highly technical, stable and innovative industry. We give back to the communities we have served for more than 80 years by embracing opportunities to volunteer, donate and support economic development. Our talented and friendly staff focuses on achieving our mission of powering our members and communities toward a smarter energy future with a passionate focus on affordability, innovation, safety and grid reliability.

Benefits:

• medical, dental and vision insurance
• a health savings account
• flexible spending accounts
• a 401(k) plan with generous company matching and non-matching contributions and independent investment advisory services
• accrued PTO
• holiday pay
• tuition reimbursement
• a recognition program
• an employee referral program
• employee activities
• Company-paid life insurance
• short-term disability
• long-term disability

All qualified applicants will receive consideration for employment without regard to disability status, veteran status or other legally protected status.