Executive Services & Board Support Coordinator

Jefferson County, OR; Madras (OR); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

6 months leave upfront

Low-cost family health insurance

Job summary

Jefferson County in Oregon seeks an Executive Services Coordinator to provide administrative support to the County Administrative Officer, Board of Commissioners, and County Counsel. The position coordinates board meetings, records requests, contracts, and county code updates with accuracy and discretion.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities, with occasional evening meetings and notary duties as needed.

Qualifications

• High school diploma or equivalent with office training.
• Two years of related experience; five years progressively responsible office experience desirable.
• Accounting or public agency administrative experience desirable.

Responsibilities

• Provide administrative support to the County Administrative Officer, Board of Commissioners, and County Counsel.
• Prepare, proofread, and distribute correspondence, reports, meeting materials, and other documents.
• Maintain calendars and schedules for the Board of Commissioners, County Administrative Officer, and County Counsel; coordinate Board room use.
• Attend Board meetings, including occasional evenings, and record minutes.
• Coordinate Board agendas, materials, action items, and distribute completed documents.
• Maintain official Board records and distribute action items to the appropriate parties.
• Respond to public records requests and maintain administrative records.
• Maintain the County Code and publish ordinances and amendments.
• Administer the County contract management database and related records.
• Assist with County communications and website content.

Skills

Writing

Proofreading

Verbal communication

Organization

Education

High school diploma or equivalent with office training

Two years related experience

Five years progressively responsible office experience

Job description

Jefferson County in Oregon seeks an Executive Services Coordinator to provide administrative support to the County Administrative Officer, Board of Commissioners, and County Counsel. The position coordinates board meetings, records requests, contracts, and county code updates with accuracy and discretion.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities, with occasional evening meetings and notary duties as needed.