Executive Secretary, Treasurer's Office & EMIS Support

East Cleveland City Schools; Cleveland (OH); On-site; USD 48,000 - 60,000; Full time

Job summary

East Cleveland City Schools is seeking an Executive Secretary in the Treasurer's Office to provide administrative, financial, and EMIS reporting support. The role ensures district compliance with state requirements and maintains confidential records.

The candidate will manage calendars, prepare letters and board minutes, assist with reconciliations and audits, and coordinate with HR, Payroll, and EMIS teams. 12-month exempt base pay, full-time position.

Qualifications

• Bachelor's degree in business administration, accounting, education, or a related field.
• Five years of administrative, secretarial, or clerical experience.
• Knowledge of bookkeeping, accounting, and office procedures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); typing speed of 50+ wpm
• Knowledge of Ohio school finance systems (USAS) and EMIS, or willingness to be trained.
• Strong organizational, communication, and math skills
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Manage the Treasurer's calendar, correspondence, and meetings
• Answer calls, greet visitors, and respond to inquiries
• Prepare letters, reports, and Board minutes; maintain confidential files
• Prepare requisitions, purchase orders, and ORC 5705.412 certificates
• Assist with USAS reconciliations, outstanding check lists, and monthly payroll bank reconciliations
• Support audits and financial reporting; manage office supplies and inventory
• Enter, verify, and correct EMIS data to meet Ohio Department of Education and Workforce deadlines
• Reconcile staff records among Human Resources, Payroll, and EMIS
• Serve as liaison among the Treasurer, administrators, Board, staff, and public
• Attend required USAS and EMIS training
• Perform other duties as assigned by the Treasurer

Skills

Typing 50+wpm

Communication

Time management

Attention to detail

Confidentiality

Education

Bachelor's degree in business administration, accounting, education, or related field

Tools

Microsoft Office

USAS

EMIS

Job description

East Cleveland City Schools is seeking an Executive Secretary in the Treasurer's Office to provide administrative, financial, and EMIS reporting support. The role ensures district compliance with state requirements and maintains confidential records.

The candidate will manage calendars, prepare letters and board minutes, assist with reconciliations and audits, and coordinate with HR, Payroll, and EMIS teams. 12-month exempt base pay, full-time position.