EMIS Coordinator

TrulyHired; New Albany (OH); On-site; USD 65,000 - 80,000; Full time

Job summary

TrulyHired seeks an EMIS Coordinator to collect, review, and report district data to state, federal, and local agencies. You will maintain district-wide data entry and oversee staff training in EMIS systems.

The role requires 5+ years in EMIS or data collection, with strong PowerSchool and MS Office skills. You will train staff, monitor data accuracy, and coordinate with external vendors as needed.

Qualifications

• Proficient with PowerSchool or similar SIS.
• Ability to handle confidential matters and priorities with accuracy.
• Strong communication and collaboration with district staff.

Responsibilities

• Ensure timely, accurate EMIS data submission for state reporting.
• Review, verify and correct EMIS data before submission.
• Develop and maintain systems for accurate data collection and reporting.
• Stay current with EMIS codes and annual updates to the EMIS manual.
• Train district and building staff on proper data entry and review.
• Collaborate with district staff to maintain data consistency and accuracy.
• Submit required data to the Ohio Department of Education and Workforce.
• Maintain records for Open Enrollment, Court Ordered and other reports.
• Serve as data information coordinator for community conversion schools.
• Consult with outside vendors to ensure best EMIS practices.
• Perform other duties as assigned by the Superintendent.

Skills

Attention to detail

Data quality

Communication

Time management

Training and mentoring

Education

Bachelor's degree or equivalent

Tools

PowerSchool

Microsoft Office

Google Workspace

Job description

Job Description

Salary Schedule per terms of Board of Education contract. Salary Range of $65,000-$80,000 commensurate with experience

Number of days/year: 260

Number of hours: 8

Overview: The EMIS Coordinator will collect, review and report all pertinent student and staff data required by state, federal and local agencies, to maintain accurate district-wide data entry and reporting of data on staff and students, to oversee and train district staff in data-entry using the EMIS systems.

Key Responsibilities:

• Assure the timely, accurate submission of the district's staff and student EMIS data for state reporting.
• Review, verify and correct data collected and submitted for EMIS.
• Develop, implement and maintain a system for accurate student information collection, entry, maintenance and reporting.
• Stay current with state EMIS codes and annual updates to the EMIS manual.
• Train district and building level staff on proper reporting and entry of student & staff data into corresponding systems.
• Train district and building level staff on proper data review and verification processes.
• Collaborate with appropriate district staff to monitor data to ensure consistency and accuracy.
• Submit required data to the Ohio Department of Education and Workforce (ODEW) for all reporting periods.
• Maintain records for filing district forms such as Open Enrollment, Court Ordered, Special Education, Community School enrollment, College Credit Plus and other reports as required by ODEW.
• Serve as community conversion school(s) data information coordinator.
• Consult with outside vendors as applicable (META, etc) to ensure best practices are used in EMIS reporting functions.
• Perform other duties as assigned by the Superintendent or his/her designee.

Key Qualifications:

• Bachelor's degree or an equivalent combination of training and related experience.
• A minimum of 5 years experience working with EMIS or data collection and verification preferred.

Knowledge, Skills and Abilities (KSA):

Proficient in all aspects of PowerSchool or similar Student Information System or ability and willingness to become trained. Ability to handle confidential matters, set priorities and work well under pressure with attention to detail. Demonstrate commitment to continuous improvement by engaging in regular professional development activities and share learning with appropriate district personnel. Intermediate/advanced proficiency with Microsoft Office products: Word, Excel and Google products. Excellent problem-solving skills. Ability to take initiative and work independently with minimal supervision. Ability to communicate effectively, both orally and in writing. Ability to work cooperatively with District personnel and the public. Ability to implement and support processes that will enhance data entry and quality. Ability to identify data quality issues/errors, take initiative to problem solve with appropriate district personnel and assist with corrections. Ability to provide district personnel with short-term solutions and follow up with long-term corrections. Effectively utilize technology to organize, analyze and disseminate assessment results. Effectively submit data in a timely fashion that allows for errors/issues to be corrected by appropriate staff in a timely manner.

Physical Demands & Work Environment:

PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position is mostly indoors.
• While performing the duties of this job, the employee is frequently required to sit, walk and stand.
• The employee will frequently bend or twist at the trunk while performing the duties of this job.
• The employee will frequently squat, stoop, kneel, reach above the head, reach forward and repeat the same hand motion many times while performing the duties of the job.
• The employee may routinely lift and move objects 20-30 pounds.
• The employee must also have the ability to work in an office environment, including extreme variations in temperatures and to operate varied technologies.
• The employee is frequently required to hear conversation in quiet, as well as noisy environments and be able to tell where a sound is coming from while performing the duties of the job.
• The employee must be able to communicate to the team in order to give directions.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequently the employee must be able to meet deadlines with severe time constraints and interact with public and other workers. The noise level in the environment is usually low.

The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status ancestry, genetic information (collectively, "Protected Classes") , or any other legally protected category, in its programs and activities, including employment opportunities.