Executive Secretary - Treasurer’s Office

East Cleveland City Schools; Cleveland (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

East Cleveland City Schools is seeking an Executive Secretary to support the Treasurer's Office in Cleveland, Ohio. You will manage calendars, correspondences, board minutes, and confidential files, ensuring efficient administrative operation.

The role requires a Bachelor’s degree and at least five years of administrative or clerical experience, plus proficiency in Microsoft Office and familiarity with USAS/EMIS. Exempt, 12-month schedule.

Qualifications

• Bachelor's degree in business administration, accounting, education, or related field.
• Five years of administrative, secretarial, or clerical experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); typing speed of 50+ wpm
• Knowledge of Ohio school finance systems (USAS) and EMIS, or willingness to be trained.
• Strong organizational, communication, and math skills
• Ability to maintain confidentiality and meet deadlines

Responsibilities

• Manage the Treasurer's calendar, correspondence, and meetings
• Answer calls, greet visitors, and respond to inquiries
• Prepare letters, reports, and Board minutes; maintain confidential files
• Prepare requisitions, purchase orders, and ORC 5705.412 certificates
• Assist with USAS reconciliations, outstanding check lists, and monthly payroll bank reconciliations
• Support audits and financial reporting; manage office supplies and inventory
• Enter, verify, and correct EMIS data to meet Ohio Department of Education deadlines
• Reconcile staff records among Human Resources, Payroll, and EMIS
• Serve as liaison among the Treasurer, administrators, Board, staff, and public
• Attend required USAS and EMIS training

Skills

Office administration

Microsoft Office

Typing 50+ wpm

Organizational skills

Communication skills

Confidentiality

Education

Bachelor's degree in business administration, accounting, education, or related field

Tools

USAS

EMIS

Job description

Executive Secretary - Treasurers Office

East Cleveland City Schools Central Office - Cleveland, Ohio Open in Google Maps

This job is also posted in Ohio Education Job Board: Ohio's resource for jobs in education

Job Details

Job ID: 5957569

Application Deadline: Posted until filled

Posted: Oct 12, 2026 7:04 PM (UTC)

Job Description

Executive Secretary Treasurer's Office

Reports To: Chief Financial Officer / Treasurer

Job Goal: Provide administrative, financial, and EMIS reporting support to ensure the efficient operation of the Treasurer's Office and district compliance with state requirements.

Minimum Qualifications

• Bachelor's degree in business administration, accounting, education, or a related field.
• Five years of administrative, secretarial, or clerical experience.
• Knowledge of bookkeeping, accounting, and office procedures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); typing speed of 50+ wpm
• Knowledge of Ohio school finance systems (USAS) and EMIS, or willingness to be trained.
• Strong organizational, communication, and math skills
• Ability to maintain confidentiality and meet deadlines

Essential Duties

Administrative Support

• Manage the Treasurer's calendar, correspondence, and meetings
• Answer calls, greet visitors, and respond to inquiries
• Prepare letters, reports, and Board minutes; maintain confidential files

Financial Operations

• Prepare requisitions, purchase orders, and ORC 5705.412 certificates
• Assist with USAS reconciliations, outstanding check lists, and monthly payroll bank reconciliations
• Support audits and financial reporting; manage office supplies and inventory

EMIS and Staff Reporting

• Enter, verify, and correct EMIS data to meet Ohio Department of Education and Workforce deadlines
• Reconcile staff records among Human Resources, Payroll, and EMIS

Other Duties

• Serve as liaison among the Treasurer, administrators, Board, staff, and public
• Attend required USAS and EMIS training
• Perform other duties as assigned by the Treasurer

Performance Expectations

The Executive Secretary is expected to complete work accurately and on time, maintain reliable financial and EMIS records, communicate professionally, and maintain confidentiality and dependability.

Terms of Employment: Salary:

Full-Time, 12 months (260 days) Exempt Base Pay Salary Schedule

Position Type: Full-time

Job Categories:

Support Staff > Secretary

Equal Opportunity Employer

0

Contact Information

• Noreen DO_NOT_SELECT_Lehmann
• 1843 Stanwood Rd
• E Cleveland, Ohio 44112
• Phone: [phone]
• Email: [e-mail]