Executive Secretary to the Superintendent

Bradley School District 61; Bradley (IL); On-site; USD 32,000 - 36,000; Full time

Job summary

Bradley School District 61 is seeking an Executive Secretary to provide essential administrative support to the Superintendent and School Board. The role involves managing communications, scheduling, and district forms to ensure smooth operations across the District Office.

The position requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. Employment is full-time and on-site in Bradley, IL, with a typical 8:00 a.m. to 4:00 p.m. schedule.

Qualifications

• High school diploma or equivalent; strong proficiency in Microsoft Office applications.
• Ability to maintain confidentiality and professional demeanor in handling district information.
• Excellent verbal and written communication with students, staff, and the public.
• Strong organizational and multitasking skills to manage diverse administrative tasks.

Responsibilities

• Operates office equipment and maintains supplies; handles postage and mail routing.
• Answers phones, takes messages, and supports district office staff.
• Transcribes dictation and prepares routine correspondence and meeting notes.
• Greets visitors and directs inquiries to appropriate staff.
• Drafts routine unofficial correspondence as directed by the Superintendent.
• Maintains paper and electronic filing systems for records, scheduling, and correspondence.
• Performs payroll and basic accounting tasks as needed, including funds deposition.
• Coordinate calendar creation based on official school dates and board actions.
• Manage inventory of office supplies and submit summer orders for buildings.

Skills

Multitasking

Communication

Confidentiality

Organizational skills

Office equipment operation

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Bradley School District 61 is seeking an Executive Secretary to provide essential administrative support to the Superintendent and School Board. The role involves managing communications, scheduling, and district forms to ensure smooth operations across the District Office.

The position requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. Employment is full-time and on-site in Bradley, IL, with a typical 8:00 a.m. to 4:00 p.m. schedule.