Executive Secretary to Senior Director, School Climate

Cibastrategie; Cary (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Cibastrategie in Cary, NC is seeking a Secretary (Senior Director) to support the Office of School Climate. The role provides administrative support, handling scheduling, correspondence, inquiries, and customer service, while assisting with budget and payroll tasks.

The position requires strong MS Office and Google Apps skills, attention to detail, and the ability to work independently. It may involve occasional after-hours work and coordination with school staff and vendors.

Qualifications

• High school diploma or equivalent; AND
• Experience in a secretarial or related field; AND
• Experience in managing and maintaining budget and payroll functions; OR
• An equivalent combination of education and relevant experience sufficient to perform the essential duties.

Responsibilities

• Provides administrative support to the Senior Director of School Climate and Director.
• Maintains departmental general ledger; creates budget transfers and amendments, as needed; creates and processes purchase orders and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by the Office of School Climate.
• Communicates with school system staff and vendors concerning accounts payable items, as required, to effectively clear outstanding financial obligations.
• Organizes and assists with logistics of various meetings for and within the department.
• Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests and facilitates travel arrangements and conference registrations for departmental staff.
• Generates effective correspondence, presentations, reports, and other documents, as directed.
• Performs other related duties, as assigned.

Skills

Bookkeeping

Microsoft Office

Google Apps

Time management

Customer service

Independent work

Communication skills

Fiscal processes

Attention to detail

Relationship building

Education

High school diploma or equivalent

Secretarial/related experience

Budget and payroll experience

Equivalent combination of education and experience

Tools

Oracle

Job description

Cibastrategie in Cary, NC is seeking a Secretary (Senior Director) to support the Office of School Climate. The role provides administrative support, handling scheduling, correspondence, inquiries, and customer service, while assisting with budget and payroll tasks.

The position requires strong MS Office and Google Apps skills, attention to detail, and the ability to work independently. It may involve occasional after-hours work and coordination with school staff and vendors.