Executive Secretary II

The Salvation Army; Jackson (MS); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

PTO

Retirement Plan

Job summary

The Salvation Army in Jackson, MS seeks an experienced administrative professional to oversee the Program and Women’s Ministry and Personnel and Property offices, ensuring effective workflow and professional communication across teams.

Responsibilities include managing calendars, coordinating events, supporting conferences and meetings, and assisting in planning employee events while maintaining timely and compliant administrative processes in a nonprofit setting.

Qualifications

• Associate’s degree in Business, Finance, or related field is required.
• Four years progressively responsible experience performing administrative work in a general office, with at least two years at the executive level, or an equivalent combination of training and experience.

Responsibilities

• Manage administrative functions of the office to ensure timely workflow.
• Handle all modes of communication into and out of the office.
• Coordinate and process administrative responsibilities for conferences, councils, seminars, and special meetings.
• Assist in employee events and Divisional Program Review activities.

Skills

Office administration

Calendar management

Communication

Reading and writing English

Education

Associate’s degree in Business, Finance, or related field

Job description

This position is responsible for:Manages and oversees the administrative functions of the Program and Women’s Ministry and Personnel and Property’s departments to ensure effective and timely workflow processes.Key Responsibilities:Manages and oversees the administrative functions of the office(s) to ensure effective and timely workflow processes.Manages all modes of communication into and out of the office(s); handles routine to complex issues, ensuring that only those requiring authorization, input, and/or approval are funneled through the supervisors.Manages calendar for divisional events, invitations, conferences, meetings, visits, etc. requiring participation of or input from the supervisors.Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army conferences, councils, seminars, and special meetings.Handles the administrative functions of the annual Divisional Program Review and employee events, i.e. setting tables, ironing tablecloths, assisting in preparing and/or setting out food, etc.Physical Abilities:Ability to meet attendance requirements.Ability to read, write, and communicate the English language.Ability to perform routine mathematical computations.Ability to key information into a computer.Ability to sort and file documents alphabetically and numerically.Working Conditions:Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.Work is typically performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.Benefits:HealthVoluntary Life InsurancePTOHoliday PayRetirementAflac PoliciesAssociate’s degree in Business, Finance, or related field,andfour years progressively responsible experience performing administrative work in a general office, with at least two years working at the executive level,orany equivalent combination of training and experience which provides the required knowledge, skills, and abilities.License & Certifications :Valid state driver’s licenseEqual Opportunity Employer: Veterans | Disabled