Executive Secretary to Director of Education & Curriculum

Upper Darby, PA; Upper Darby (Delaware County); Presencial; USD 40.000 - 55.000; Jornada completa

Descripción de la vacante

Upper Darby School District is seeking a detail-oriented Secretary to the Director of Secondary Education, Elementary Education, and Curriculum. The role will provide confidential administrative support, manage the director’s calendar, prepare reports, and coordinate district meetings and events.

The successful candidate will handle correspondence, maintain records, assist with curriculum initiatives, and liaise with schools, staff, and external partners while ensuring FERPA compliance.

Formación

• High School required.
• Prior secretarial or administrative assistant experience preferred.
• Proficiency with word processing, spreadsheets, and basic office software.
• Ability to maintain confidentiality and handle sensitive information.

Responsabilidades

• Provide primary secretarial and clerical support to the Director of Secondary Education, Elementary Education, and Curriculum.
• Prepare correspondence, reports, presentations, spreadsheets, and departmental communications.
• Maintain the Director’s calendar, schedule appointments, and coordinate meetings and activities.
• Answer and route telephone calls and respond to routine inquiries from staff and community members.
• Assist with documentation related to academic programs, curriculum initiatives, instructional materials, and program evaluations.
• Organize and distribute communications and instructional information to schools and staff.
• Maintain records of program implementation and departmental projects.
• Schedule meetings with principals, department heads, curriculum committees, and outside organizations.
• Prepare meeting agendas, materials, and minutes as assigned.
• Coordinate logistics for professional development sessions, workshops, and district events.
• Maintain confidential student, staff, and departmental records in compliance with FERPA and district policies.
• Assist with preparation of reports and documentation required for state reporting, curriculum review, or grant compliance.
• Maintain organized electronic and paper filing systems.
• Assist with purchase orders, invoices, and budget documentation for instructional materials and department expenditures.
• Maintain records of departmental expenditures and supply inventory.
• Serve as a liaison between the Director’s Office, school administrators, teachers, parents, vendors, and outside agencies.
• Assist with preparation and distribution of newsletters, notices, and informational materials.

Conocimientos

Prior secretarial experience

Organizational skills

Communication skills

Calendar management

Document preparation

Educación

High School

Descripción del empleo

Upper Darby School District is seeking a detail-oriented Secretary to the Director of Secondary Education, Elementary Education, and Curriculum. The role will provide confidential administrative support, manage the director’s calendar, prepare reports, and coordinate district meetings and events.

The successful candidate will handle correspondence, maintain records, assist with curriculum initiatives, and liaise with schools, staff, and external partners while ensuring FERPA compliance.