Executive Secretary to Curriculum & Instruction Director

Littleton Elementary District; Tolleson (AZ); On-site; USD 42,000 - 50,000; Full time

Job summary

Littleton Elementary School District in Tolleson, AZ seeks an Administrative Secretary to the Director of Curriculum & Instruction. The role provides essential administrative and secretarial support, handles payroll data, and maintains records and communications for the department.

The successful candidate will manage calendars, coordinate meetings, and assist visitors while upholding strict confidentiality and district policies. A valid AZ driver's license is required.

Qualifications

• Two years of clerical and computer work experience.
• High school diploma or GED equivalent.
• Ability to read and write English; bilingual English/Spanish preferred.
• Valid State of Arizona Driver’s License.

Responsibilities

• Provide administrative and secretarial support to the supervisor.
• Types and proofs reports, letters, and memoranda; drafts correspondence.
• Maintain time sheets and payroll documents; input data to systems.
• Order supplies, monitor budget and accounts payable.
• Answer phones and assist visitors; explain policies and procedures.
• Coordinate meetings; manage calendars with staff and external parties.
• Maintain confidential records and perform data entry.

Skills

District policies

Records management

Office software

Payroll processing

Customer service

Confidentiality

Education

High school diploma

GED acceptable

Tools

Payroll software

Office equipment

Job description

Littleton Elementary School District in Tolleson, AZ seeks an Administrative Secretary to the Director of Curriculum & Instruction. The role provides essential administrative and secretarial support, handles payroll data, and maintains records and communications for the department.

The successful candidate will manage calendars, coordinate meetings, and assist visitors while upholding strict confidentiality and district policies. A valid AZ driver's license is required.