Executive Secretary III — Hybrid Office & Board Support

County of Los Angeles; California; Hybrid; USD 65,000 - 85,000; Full time

Job summary

County of Los Angeles Department of Economic Opportunity is conducting an open competitive examination for the Executive Secretary III position, offered under an emergency appointment. This role supports the Director and executive staff with calendars, board communications, travel arrangements, and confidential administrative tasks.

The appointment is initially up to 90 days under the emergency order, with potential for permanent County employment based on performance and assessment outcomes.

Qualifications

• One year of highly complex secretarial experience at senior county levels.
• Two years of complex and highly responsible secretarial experience at listed County levels.
• One year of experience at the level of Staff Assistant II or equivalent as described in the options.

Responsibilities

• Schedule all appointments, speaking engagements, conferences, and conference room reservations for the Director and Executive Staff.
• Operate as Administrator of the DEO Executive Call Center, monitor the Call Center Board, answer phone lines, screen calls, refer callers, transfer calls, and take messages.
• Assist the Director and Executive Assistant with Board letters, formatting and posting of Board letters/reports to the Board Shared Documentum; review and revise documents and announcements.
• Prepare travel, training, conferences via Concur; act as Executive Office Timekeeper, proxy for timecards, overtime, MARS, and ePARs.
• Maintain electronic/office files and records; manage Director’s office assignments; provide confidential and personal support services to the Director as requested.

Job description

County of Los Angeles Department of Economic Opportunity is conducting an open competitive examination for the Executive Secretary III position, offered under an emergency appointment. This role supports the Director and executive staff with calendars, board communications, travel arrangements, and confidential administrative tasks.

The appointment is initially up to 90 days under the emergency order, with potential for permanent County employment based on performance and assessment outcomes.