MANAGEMENT SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS

County of Los Angeles; California (MO); On-site; USD 52,000 - 78,000; Full time

Job summary

County of Los Angeles seeks qualified individuals for Emergency Management Secretary III vacancies in the Department of Mental Health. The role supports homelessness response efforts under an emergency order, with potential for permanent County employment after a 90‑day assessment.

Primary duties include handling correspondence, screening calls, scheduling, and maintaining confidential records. Posting may use an emergency staffing process and requires typing proficiency of 40 wpm.

Qualifications

• Two (2) years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V*, Senior Secretary III*, Senior Secretary IV*, Management Secretary I*, or Management Secretary II*.
• Ability to type at the rate of 40 net words per minute.
• Applicants must meet the requirements at time of filing.
• Applicants who have taken and passed a Los Angeles County typing performance test administered by a County Department or partnering agency approved by the Department of Human Resources (e.g., LA Superior Court, LACERA) meet the minimum typing proficiency requirement.

Responsibilities

• Replies to personal and other correspondence, composing letters with or without dictation.
• Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements.
• Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned.
• Takes care of day-to-day inquiries or problems wherever possible.
• Secures information on the status of pending matters and reasons for delay in the completion of projects.
• Maintains office files and records, including those of a confidential nature.
• Performs confidential and personal services, as requested.
• Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes.
• Assigns and supervises the work of other employees.

Skills

Secretarial experience

Typing 40 wpm

Office filing and records

Communication with public

Tools

Typing test

Job description

TYPE OF RECRUITMENT: OPEN COMPETITIVE – EMERGENCY

FILING DATES

This posting will open for filing on June 24 at 8:00 a.m. (Pacific Time) and will remain open until the needs of the posting are met.

EXAM NUMBER:

b2109D-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Mental Health is seeking qualified candidates to fill emergency Management Secretary III vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Management Secretary III.

• Replies to personal and other correspondence, composing letters with or without dictation.
• Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements.
• Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned.
• Takes care of day-to-day inquiries or problems wherever possible.
• Secures information on the status of pending matters and reasons for delay in the completion of projects.
• Maintains office files and records, including those of a confidential nature.
• Performs confidential and personal services, as requested.
• Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes.
• Assigns and supervises the work of other employees.

SELECTION REQUIREMENTS

Two (2) years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V*, Senior Secretary III*, Senior Secretary IV*, Management Secretary I*, or Management Secretary II*.

TYPING SKILL REQUIREMENT

Ability to type at the rate of 40 net words per minute.

Applicants must meet the requirements at time of filing.

IMPORTANT TYPING TEST INFORMATION

Applicants who have taken and passed the required performance test administered by another County department must attach a copy of their typing certificate or typing test result email to their application at the time of filing.

The following applicants are NOT required to take the County typing performance test:

• Applicants who, in the service of the County of Los Angeles, currently hold or have held a typing position that meets the minimum typing proficiency requirement of the subject examination.
• Applicants who have taken and passed a Los Angeles County typing performance test administered by a County Department or partnering agency approved by the Department of Human Resources (e.g., LA Superior Court, Los Angeles County Employees Retirement Association (LACERA) that meets the minimum typing proficiency requirement of the subject examination, regardless of how long ago such test was passed.

PHYSICAL CLASS: Light

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION

All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served.

EXAMINATION CONTENT

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.

FAIR CHANCE INITIATIVE

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

NO SHARING USER ID AND PASSWORD

All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT

HR Examinations Unit: [phone]

HR Examinations Unit Email: [e-mail]

Analyst Contact Phone: Hon Sang Cheang, [phone]

Analyst Contact Email: [e-mail]

ADA COORDINATOR PHONE: [phone]

TELETYPE PHONE: [phone]

CALIFORNIA RELAY SERVICES PHONES: [phone]