Executive Secretary II - District Office

Central Unified School District; Fresno (CA); On-site; USD 49,000 - 59,000; Full time

Job summary

Central Unified School District is seeking an Executive Secretary II for the District Office in Fresno, CA. The role supports the Assistant Superintendent by coordinating office activities, communications, and confidential processes to ensure smooth operation.

The position requires strong organizational skills, discretion, and the ability to manage multiple tasks with strict timelines. Immediate starting date; full-time employment with hourly pay range.

Qualifications

• At least 3 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Responsibilities

• Coordinate and organize office activities, workflows, and confidential administrative processes with a high degree of accuracy, discretion, and adherence to strict timelines.
• Coordinate flow of communications; initiate and answer telephone calls; screen and route calls; take messages; greet and assist visitors; respond to inquiries and provide information.
• Communicate with District personnel, vendors, and various outside agencies to exchange information, coordinate activities and resolve issues or concerns related to office programs, purchase orders, District personnel, attendance, schedules, policies, procedures and assigned activities.
• Prepare and maintain essential departmental data, confidential files, tracking logs, and reports while establishing intuitive systems to ensure accuracy, rapid retrieval, and confidentiality.
• Compile and/or prepare letters, policies, memoranda, lists, logs, labels, forms, certificates, newsletters and other materials from straight copy, rough drafts, and oral instructions.
• Create and organize candidate packets; compile and duplicate materials, as needed.
• Operate a variety of office equipment including a copier, calculator, fax machine, computer and assigned software.
• Receive, open, sort, screen and distribute incoming mail; prepare and disseminate materials and information to the public and staff regarding various events and programs.
• Schedule, attend and prepare documents and agendas for appointments, conferences and meetings as assigned; prepare and maintain schedule and calendars as directed.
• Attend and record proceedings from confidential and sensitive official and unofficial meetings/committees.
• May prepare Board or Cabinet agenda items and supporting documentation.
• May monitor inventory levels of office supplies; order office supplies and prepare purchase orders as directed; arrange repairs for office equipment as necessary.
• Perform related duties as assigned.

Job description

Executive Secretary II - District Office

Central Unified School District Human Resources - Fresno, California Open in Google Maps

Job Details

Job ID: 5974951
Application Deadline: Nov 02, 2026 11:59 PM (Pacific Standard Time)
Posted: Yesterday

Starting Date: Immediately

Job Description

SUMMARY

Under the direction of an assigned supervisor, perform varied and responsible secretarial and administrative assistance to relieve the Assistant Superintendent of administrative and clerical detail; plan, coordinate, and organize office activities and coordinate flow of communications for the assigned supervisor.

REPRESENTATIVE DUTIES (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements.)

• Coordinate and organize office activities, workflows, and confidential administrative processeswith a high degree of accuracy, discretion, and adherence to strict timelines.
• Coordinate flow of communications; initiate and answer telephone calls; screen and route calls;take messages; greet and assist visitors; respond to inquiries and provide information.
• Communicate with District personnel, vendors, and various outside agencies to exchangeinformation, coordinate activities and resolve issues or concerns related to office programs,purchase orders, District personnel, attendance, schedules, policies, procedures and assignedactivities.
• Prepare and maintain essential departmental data, confidential files, tracking logs, and reports whileestablishing intuitive systems to ensure accuracy, rapid retrieval, and confidentiality.
• Compile and/or prepare letters, policies, memoranda, lists, logs, labels, forms, certificates,newsletters and other materials from straight copy, rough drafts, and oral instructions.
• Create and organize candidate packets; compile and duplicate materials, as needed.
• Operate a variety of office equipment including a copier, calculator, fax machine, computer andassigned software.
• Receive, open, sort, screen and distribute incoming mail; prepare and disseminate materials andinformation to the public and staff regarding various events and programs.
• Schedule, attend and prepare documents and agendas for appointments, conferences and meetingsas assigned; prepare and maintain schedule and calendars as directed.
• Attend and record proceedings from confidential and sensitive official and unofficialmeetings/committees.
• May prepare Board or Cabinet agenda items and supporting documentation.
• May monitor inventory levels of office supplies; order office supplies and prepare purchase ordersas directed; arrange repairs for office equipment as necessary.
• Perform related duties as assigned.

Position Type: Full-Time
Salary: $35.33 to $42.93 Per Hour

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Rosa Romero
• 4605 North Polk Ave
• Fresno, California 93722
• Phone: [phone]
• Email: [e-mail]