Secretary, Elementary Principal @ Best Elementary

BEST ELEMENTARY; Houston (TX); On-site; USD 39,000 - 54,000; Full time

Job summary

Best Elementary in Houston, Texas, seeks an experienced Secretary to the Elementary Principal. This role requires organizing the school office, handling correspondence, and supporting daily office operations with discretion and reliability.

The position emphasizes record-keeping, budgeting support, scheduling, and communication with staff, students, and parents. Applicants should have a high school diploma or GED and be eligible for paraprofessional certification.

Qualifications

• High school diploma or GED required.
• Qualifies for state paraprofessional certification.
• Proficient keyboarding and file maintenance skills.
• Knowledge of district organization, operations and policies.
• Ability to maintain accurate and auditable records.

Responsibilities

• Prepare campus communications, forms, manuals, reports and purchase orders following district standards.
• Maintain daily attendance logs and substitute records, monitor leave requests and submit to central office.
• Maintain school calendar of events and filing of reports and documents.
• Assist with mail distribution and monitor building maintenance.
• Schedule meetings and appointments for the principal and answer phone calls.
• Prepare and manage campus budget records and inventory of supplies and equipment.
• Comply with policies and safety procedures; assist with faculty meetings and campus activities.
• Monitor confidentiality and handle routine tasks with accuracy.

Skills

Keyboarding

Record keeping

Basic accounting

Following instructions

Multi-tasking

Organizational skills

Communication

Interpersonal skills

Spreadsheet skills

Database skills

Word processing

Education

High school diploma or GED

Paraprofessional certification eligibility

Tools

Spreadsheets

Databases

Word processing

Job description

Secretary, Elementary Principal @ Best Elementary

Alief Independent School District BEST ELEMENTARY - Houston, Texas Open in Google Maps

This job is also posted in Jobs - Alief Independent School District

Job Details

Job ID: 5868599

Application Deadline: Posted until filled

Posted: Aug 04, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Secretary, Elementary Principal @ Best Elementary

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:

• High school diploma or GED
• Qualifies for state paraprofessional certification

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Knowledge of school district organization, operations, and administrative policies
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to multi-task complex administrative activities

Experience:

• Five (5) years’ experience as a secretary
• Alief secretarial experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
• Sort, distribute, or deliver mail and other documents.
• Monitor the overall building maintenance.
• Maintain compensatory time documentation.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist principal by inputting and tracking campus budget throughout the fiscal year.

Other

• Comply with policies established by federal and state laws and regulations, and local board policy.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities

Monitor the work of campus secretaries and clerical aides.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; possible district wide travel; all campuses are temperature controlled with hard surface floors

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Hiring administrators review applications, interview, and recommend for hire.

Calendar Days: 220

Pay Grade: CSP6

2025-2026 Salary Range Min. $39,071 Mid. $46,745 Max. $54,423 (Based on previous experience)

Salaries are determined by the number of completed and eligible years of service at an accredited school.

Salary is based on 187 days. If working less than 187 days, the salary will be less.

Position Type: Full-Time

Salary: $39,071 to $54,423 Salaried

Job Requirements

• Citizenship, residency or work visa required