EXECUTIVE SECRETARY

Broward County Public Schools; Fort Lauderdale (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Broward County Public Schools is seeking an Executive Secretary in Fort Lauderdale, FL to perform complex clerical duties supporting the administrator. You will handle calendars, schedule meetings, draft correspondence, and manage confidential information with discretion.

The role requires strong organizational skills, excellent verbal and written communication, and the ability to work with diverse stakeholders.

Qualifications

• High school diploma or GED required.
• Minimum six (6) years of related office/secretarial experience.
• Two (2) years of education in specialized secretarial duties or related subjects from an accredited college or university (normally an associate's degree).
• Two (2) years of related office/secretarial experience.
• Experience composing correspondence and preparing reports.
• Ability to exercise independent judgment and make decisions.
• Time management and ability to meet deadlines.
• Effective verbal, written, and communication skills.
• Advanced organization skills and keen attentiveness to detail.
• Computer skills as required for the position.

Responsibilities

• Follow instructions and procedures to perform clerical/secretarial work in support of administrative functions.
• Serve as assistant to the administrator in diverse programs and activities.
• Plan and carry to completion clerical, secretarial, and sub-administrative activities.
• Arrange conferences, meetings, and appointments, including research and background information.
• Receive incoming mail and compose replies; log, forward and follow-up as needed.
• Screen calls and direct inquiries to the appropriate official or department.
• Maintain calendars for meetings, travel, and commitments; monitor administrator location and urgent matters.

Skills

Verbal communication

Written communication

Time management

Organization

Interpersonal skills

Independent judgment

Attention to detail

Education

Associate's degree program

Tools

Microsoft Office

Job description

Broward County Public Schools ASSISTANT SUPT - SCHOOL TRANSFORMATION - Fort Lauderdale, Florida Open in Google Maps

EXECUTIVE SECRETARY

This job is also posted in Florida Department of Education

Job Details

Job ID: 5951210
Application Deadline: Posted until filled
Posted: Oct 05, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

POSITION GOAL

To perform in a responsible and accurate manner diversified and complex clerical duties involving the application and interpretation of State Board Regulations and School Board policies, and carrying to completion clerical and secretarial activities to assist and otherwise aid the administrator in handling daily administrative functions.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Executive Secretary shall carry out the performance responsibilities listed below:

• Follow instructions, established practices and procedures to perform clerical/ secretarial work in support of the administrative functions in the division.
• Serve as assistant to the administrator in a wide diversification of programs and activities.
• Plan, initiate, and carry to completion clerical, secretarial, and sub-administrative activities.
• Make arrangements for conferences, meetings, and appointments, including research, space, time, and place, and provide background information as needed.
• Receive incoming mail and compose replies to inquiries not requiring the administrator's personal attention; log, forward and followup when applicable.
• Screen phone calls, ascertain the nature of business, and refer to the proper official or department.
• Meet and deal effectively with the general public, staff members, students, teachers, parents, and administrators, using tact, poise, and good judgment to maintain good public relations for the School District.
• Manage complex calendars for meetings, travel, and other commitments of the administrator; keep informed of the administrator’s location and activities to provide notice of matters of an urgent nature.
• Follow through on legal matters and proposed actions, and process plans of highly confidential nature.
• Work on special projects involving research and collecting data to be submitted as background material for the Board, administration, and divisional staff.
• Demonstrate initiative and exercise responsibility, discretion, confidentiality, tact and good judgment in assisting the administrator. Maintain current information on guidelines and programs and process routine matters within established policies.
• Operate standard office equipment, as required by the job.
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
• Participate in training programs offered to enhance the individual skills and proficiency related to job responsibilities.
• Standard Review current developments, literature and technical sources of information related to job responsibilities.
• Ensure adherence to safety rules and procedures.
• Follow federal and state, as well as School Board policies.
• Perform other duties as assigned by the immediate supervisor, or designee.

MINIMUM QUALIFICATIONS & EXPERIENCE

• A standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• A minimum of six (6) years of related office/secretarial experience.
• OR
• Two (2) years of education in specialized secretarial duties or related subjects from an accredited college or university (normally an associate's degree program).
• A minimum of two (2) years of related office/secretarial experience.
• Ability to establish and maintain effective working relationships with diverse groups including other employees departments, and the general public.
• Experience composing correspondence and preparing reports in an articulate manner.
• Ability to exercise independent judgment and make decisions.
• Time management and ability to meet deadlines.
• Effective verbal, written, and communication skills.
• Advanced organization skills and keen attentiveness to detail.
• Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

• Vocational or business school Secretarial Science training.
• Proficiency in shorthand.
• Bilingual skills.
• The hiring administrator may specify preferred, appropriate additional qualifications as may be related to the job.

SIGNIFICANT CONTACTS-frequency, contact, purpose

Frequently works with board members, senior management, and Superintendent as necessary; interacts with staff and the general public regarding various inquiries.

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and do a search by Job Code. The Job Code for this position is: TT-011

Position Type: Full-time
Job Categories:

Support Staff > Secretary

Job Requirements

Contact Information

• Talent Management
• 600 SE 3rd Ave
• Ft. Lauderdale, Florida 33301-3125
• Phone: [phone]
• Email: [e-mail]

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