CLERICAL SUPPORT ASSISTANT IV

Broward County Public Schools; Fort Lauderdale (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Broward County Public Schools is seeking a Clerical Support Assistant IV in Fort Lauderdale, Florida. The role supports the efficient operations of the office by handling advanced clerical and administrative tasks.

Responsibilities include answering phones, filing, preparing reports, maintaining records, and assisting with budgeting and purchasing, while coordinating with staff, parents, students and the public. Emphasis on accuracy and adherence to district policies.

Qualifications

• High school diploma or GED.
• At least five years of clerical work in the last ten years.
• Proficient in office equipment operation (phones, copiers, etc.).
• Strong verbal and written communication skills with attention to detail.

Responsibilities

• Answer the telephone and provide information based on department programs.
• Receive, sort, and route mail and documents to appropriate staff.
• Maintain filing systems and records; prepare reports and summaries as needed.
• Assist with budgeting, purchasing, and staff coordination as requested.

Skills

Clerical experience

Customer service

Multitasking

Education

High school diploma

GED

Tools

Personal computers

Fax machines

Printers

Scanners

Job description

CLERICAL SUPPORT ASSISTANT IV

Broward County Public Schools BENEFITS - Fort Lauderdale, Florida Open in Google Maps

This job is also posted in Florida Department of Education

Job Details

Starting Date: To Be Determined

Job Description

POSITION GOAL

To perform complex and diversified clerical and administrative tasks in support of the efficient and effective operations of the office.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

• Perform a variety of advanced clerical duties to support supervisory and administrative personnel in handling daily activities.
• Answers the telephone, responds to inquiries and provides information based on general knowledge of departmental programs or activities.
• Receive, open and review incoming mail, addressing items that can be handled personally and distributing others to the immediate supervisor or appropriate staff member.
• Compile and edit information for special reports, at the request of supervision.
• Maintain complete filing systems and records as required.
• Code, classify, post and consolidate information for reports; check for required forms and number of copies.
• Maintain information in computer databases, as needed.
• Communicate and distribute information of department policies and programs and ensure clerical and administrative processes comply with established policies.
• Verify, check, and examine technical and complex sources of information and other types of reports for accuracy and compliance with established
• Assist the supervisor by following up with staff and other individuals, as requested, to ensure timely completion of work-related tasks.
• Assist the supervisor with completion of administrative tasks, including, but not limited to budgeting and accounting, personnel administration, purchasing, reporting, and other office
• Compose and edit routine correspondence including forms, memoranda, reports, manuscripts, and other
• Maintain necessary files and perform all clerical work required to support the supervisor and staff.
• Receive visitors and provide information or make referrals to other staff members, when appropriate.
• Assemble and summarize information from files and documents in the office or other available sources for the supervisor's use, based on general instructions as to nature of information
• Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good
• Operate standard office equipment as required by the
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
• Participate in the training programs offered to enhance the individual skills and proficiency related to the job responsibilities.
• Review current developments, literature and technical sources of information related to job
• Ensure adherence to safety rules and
• Follow federal and state laws, as well as School Board
• Perform other duties as assigned by the immediate supervisor, or designee.

MINIMUM QUALIFICATIONS & EXPERIENCE

• Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• A minimum of five (5) years, within the last ten (10) years, of clerical work.

• Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment.
• Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc.
• Effective verbal and written communication skills.
• Effective interpersonal skills.
• Advanced organization skills and keen attentiveness to detail.
• Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

• Prior work experience with Broward County Public
• Bilingual.

SIGNIFICANT CONTACTS-frequency, contact, purpose

Frequently works with parents and students, as necessary; interacts with staff and the general public regarding various inquiries.

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and search by Job Code. The Job Code for this position is: MM-018

LOCATION PREFERENCES/ADDITIONAL INFOR

Position Type: Full-time

Contact Information

• Talent Management
• 600 SE 3rd Ave
• Ft. Lauderdale, Florida 33301-3125
• Phone: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.