Executive Search Documentation Specialist

Success Academy Charter Schools; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

PSLF eligibility

Paid time off

Cellphone stipend

Commuter benefits

Job summary

Success Academy Charter Schools in New York City is seeking an Executive Search Associate to document and organize executive searches. You will attend intakes, draft candidate profiles, briefing packets, and debrief write-ups so searches stay captured and accessible for recruiters, hiring managers, and executives.

The role combines hands-on writing with structured organization: you own search records, synthesize interview feedback, assemble offer docs, and maintain weekly pipeline visibility.

Qualifications

• 2–4+ years in executive search, high-touch recruiting, or a similar client-facing research and documentation role.
• Strong writing and note-capture with ability to turn rough notes into polished documents quickly.
• Proficiency in Google Workspace; familiarity with recruiting tech stack (Greenhouse, Gem, BrightHire) a plus.
• Able to work cross-functionally with senior stakeholders and in a fast-paced environment.
• Bachelor's degree or equivalent combination of education and experience.

Responsibilities

• Attend intake and update meetings, take notes, and send timely summaries.
• Create kickoff summaries, search briefs, role scorecards, and competency maps.
• Produce candidate materials and maintain market/target lists.
• Assemble briefing packets for rounds and ensure teams are prepared.
• Synthesize interview feedback into clear debrief write-ups for the hiring manager.
• Generate offer documentation and keep search records accurate in Greenhouse.
• Maintain weekly pipeline visibility and a complete search close-out file.
• Collaborate with recruiters and scheduling/logistics teams to keep searches moving.

Skills

Strong writing

Note capture

Google Workspace

ATS familiarity

Greenhouse

Gem

BrightHire

Education

Bachelor's degree

Tools

Greenhouse

Gem

BrightHire

Job description

Success Academy Charter Schools in New York City is seeking an Executive Search Associate to document and organize executive searches. You will attend intakes, draft candidate profiles, briefing packets, and debrief write-ups so searches stay captured and accessible for recruiters, hiring managers, and executives.

The role combines hands-on writing with structured organization: you own search records, synthesize interview feedback, assemble offer docs, and maintain weekly pipeline visibility.