Executive Assistant to the Chief Advancement Officer

Successacademycharterschool; New York (NY); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Full benefits program

Professional growth opportunities

Equal opportunity employer

Job summary

Success Academy Charter Schools in New York City is seeking an experienced Executive Assistant to support the Chief Advancement Officer. You will manage a complex calendar, coordinate meetings and travel, and help ensure priorities, deadlines, and day-to-day responsibilities are handled effectively.

The ideal candidate is highly organized, discreet, and detail-oriented, with the ability to work with donors, partners, and internal stakeholders.

Qualifications

• High level of organization with excellent attention to detail and follow-through.
• Ability to anticipate needs and manage competing priorities in a fast-paced environment.
• Professional, discreet, and comfortable handling confidential information.

Responsibilities

• Manage a complex calendar, schedule meetings, and coordinate appointments.
• Coordinate travel arrangements, itineraries, and related logistics.
• Anticipate scheduling conflicts and adjust plans as priorities change.
• Prepare meeting materials, track action items, and follow up on next steps.
• Support Advancement team meetings, donor activities, and special projects.
• Coordinate meetings and communications with donors, partners, and stakeholders.
• Maintain organized records and ensure deadlines are met.
• Process expenses and support day-to-day administrative operations.
• Schedule and be available on-site five days a week during business hours.

Skills

Organization

Calendar management

Communication

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

We are seeking a highly organized, adaptable, and professional Executive Assistant to support our Chief Advancement Officer. This role requires strong judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

The ideal candidate is dependable, organized, and skilled at anticipating needs and keeping the CAO’s day-to-day schedule and tasks running smoothly.

This is an onsite position based in New York City, requiring five days onsite each week.

The Role As Executive Assistant to the Chief Advancement Officer, you will serve as a trusted partner responsible for providing high-level administrative and operational support. You will manage a complex calendar, coordinate and support meetings and travel, and help ensure priorities, deadlines, and day-to-day responsibilities are handled effectively. You will work closely with the Advancement team and communicate regularly with internal and external stakeholders. Success in this role requires excellent attention to detail, responsiveness, discretion, and follow-through.

Key Responsibilities

• Manage a complex calendar, schedule meetings, and coordinate appointments.


• Coordinate travel arrangements, itineraries, and related logistics.


• Anticipate scheduling conflicts and adjust plans as priorities change.


• Prepare meeting materials, track action items, and follow up on next steps.


• Support Advancement team meetings, fundraising events, donor-related activities, and special projects as directed.


• Help coordinate meetings and communications with donors, partners, and other key stakeholders.


• Handle confidential and sensitive information with professionalism, judgment, and discretion.


• Maintain organized records and ensure important deadlines and commitments are met.


• Process expenses and support other day-to-day administrative operations as needed.


• Schedule and Availability Candidates should be able to work from the office 5 days a week and remain responsive during standard business hours.

Who You Are

• Highly organized, with outstanding attention to detail and follow-through.


• Proficient in Google Workspace or Microsoft Office.


• Proactive and able to anticipate needs before they arise.


• Calm, resourceful, and capable of managing multiple priorities.


• Flexible and able to adapt quickly as schedules and priorities change.


• An excellent communicator with strong written and verbal communication skills.


• Professional, discreet, and comfortable handling confidential information.


• Comfortable communicating with donors, partners, and senior stakeholders.


• Able to work independently and collaborate across teams.


• Able to work onsite in New York City five days per week.


• Passionate about contributing to a mission-driven organization.

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

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We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.