Executive Search Documentation Specialist

Successacademycharterschool; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Full benefits program

Hybrid on-site schedule

Job summary

Success Academy Charter Schools in New York is seeking an Executive Search Associate to document and organize executive searches. You will attend intakes, take notes, and turn recruiter research and interview feedback into polished candidate profiles, briefing packets, and debrief write-ups so nothing is ever lost in translation.

This hands-on role requires meticulous writing, attention to detail, and the ability to collaborate with senior stakeholders on a hybrid schedule (Tues–Thurs on-site at

Qualifications

• 2–4+ years in executive search, high-touch recruiting, or a similar client-facing role.
• Strong writing skills and ability to produce clear, polished documents quickly.
• Familiarity with recruiting tech stacks (Greenhouse, Gem, BrightHire).

Responsibilities

• Capture key search conversations during intakes and update meetings.
• Build core search documentation—kickoff summaries and role scorecards.
• Produce candidate materials and maintain market/target lists.
• Assemble briefing packets ahead of rounds with briefs for managers and panels.
• Synthesize interview feedback into clear debriefs for hiring managers.
• Generate offer documentation once terms are set.
• Maintain pipeline visibility with weekly reports.
• Own the search record with complete close-out files.
• Contribute in the room by asking clarifying questions.

Skills

Executive search experience

Excellent writing

Google Workspace

ATS familiarity

Education

Bachelor's degree

Tools

Greenhouse

Gem

BrightHire

Job description

Success Academy Charter Schools in New York is seeking an Executive Search Associate to document and organize executive searches. You will attend intakes, take notes, and turn recruiter research and interview feedback into polished candidate profiles, briefing packets, and debrief write-ups so nothing is ever lost in translation.

This hands-on role requires meticulous writing, attention to detail, and the ability to collaborate with senior stakeholders on a hybrid schedule (Tues–Thurs on-site at