Executive Scheduler for the Commissioner

City of New York; New York (NY); On-site; USD 46,838 - 73,012; Full time

Job summary

The City of New York is seeking a Scheduling Assistant to support the Commissioner’s Office in day-to-day operations, coordinating scheduling, information flow, and meeting preparation. The role collaborates with the Commissioner, Chief of Staff, Senior Advisor and internal/external stakeholders to ensure timely, organized communication and efficient prioritization.

Minimum qualifications include a bachelor’s degree with two years in community work or equivalent experience; or six years of

Qualifications

• Bachelor's degree or equivalent with two years of community work or related duties.
• Six years of related experience with a high school diploma or equivalent.
• Equivalent combination allowed with at least one year of the described experience.

Responsibilities

• Answer, screen, forward calls and schedule appointments.
• Prepare meeting agendas and collect briefings 24 hours in advance.
• Coordinate logistics for meetings and events for leadership.
• Manage travel vouchers and related documents.
• Track and manage incoming calls and messages for leadership.

Skills

Communication skills

Calendar management

Office administration

MS Office

Video conferencing

Fast-paced environment

Discretion and professionalism

Education

Bachelor's degree

High school diploma or equivalent

Tools

WebEx

Zoom

Microsoft Teams

Job description

The City of New York is seeking a Scheduling Assistant to support the Commissioner’s Office in day-to-day operations, coordinating scheduling, information flow, and meeting preparation. The role collaborates with the Commissioner, Chief of Staff, Senior Advisor and internal/external stakeholders to ensure timely, organized communication and efficient prioritization.

Minimum qualifications include a bachelor’s degree with two years in community work or equivalent experience; or six years of