Administrative Assistant to City Leadership — Flexible

OFFICE OF THE MAYOR; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The New York City Mayor’s Office is seeking an Administrative Assistant to support the Chief of Staff's Office, coordinate calendars for three Deputy Chiefs of Staff, and assist the Mayor's advance team. The role requires strong organizational skills, discretion, and proficiency in Microsoft Office; residency in NYC is required within 90 days; bachelor’s degree and 0–3 years of experience are expected.

Skills include communications, multi-tasking, and the ability to work a flexible schedule.

Qualifications

• Bachelor’s degree is required.
• 0–3 years of experience in administration or related fields.
• New York City residency within 90 days of appointment.
• Familiar with NYC government and elected officials.
• Experience scheduling for executive leadership is preferred.

Responsibilities

• Manage and maintain structured calendars for the Mayor’s three Deputy Chiefs of Staff.
• Assist the Mayor’s special aides and advance team with clerical tasks.
• Coordinate with leadership to execute operational functions.
• Act as office liaison for special projects – emails, notes, and related tasks.
• Provide coverage for the Special Assistant to the CoS.

Skills

Highly organized

Prioritization & multi-tasking

Sound judgement & discretion

Flexible work schedule

Strong written/verbal communication

Proficient in Microsoft Office

Education

Bachelor’s Degree

High school diploma + 6 years admin/related experience

Tools

Microsoft Office

Job description

The New York City Mayor’s Office is seeking an Administrative Assistant to support the Chief of Staff's Office, coordinate calendars for three Deputy Chiefs of Staff, and assist the Mayor's advance team. The role requires strong organizational skills, discretion, and proficiency in Microsoft Office; residency in NYC is required within 90 days; bachelor’s degree and 0–3 years of experience are expected.

Skills include communications, multi-tasking, and the ability to work a flexible schedule.