Executive Recruiting Operations Coordinator

Triwill Group; San Francisco (CA); On-site; USD 65,000 - 86,000; Full time

Benefits offered by this job

Relocation assistance

Hybrid work model

Job summary

OpenAI is seeking a Recruiting Coordinator to join our San Francisco team, handling scheduling and logistics for the Recruiting organization and ensuring a standout candidate experience. You will partner with recruiters, sourcers, interviewers, and hiring managers, coordinating interviews and travel while maintaining confidentiality and professionalism.

The role is non-exempt, hourly with a 40-hour week and potential overtime, and based in our SF office with a hybrid model (3 days in-office,

Qualifications

• 5+ years of recruiting coordination experience, with scaling and process improvements.
• Skilled with Google Calendar, Guide, Ashby, Slack, and Notion; able to handle high-volume tasks.
• Strong communication and interpersonal skills, especially with senior candidates and stakeholders.
• Highly organized, detail-oriented, and adaptable to changing demands.
• Collaborative mindset with discretion when working with executive level candidates.

Responsibilities

• Take ownership of end-to-end scheduling for evergreen and opportunistic hiring.
• Partner with recruiting ops to solve issues using data, tools, and collaboration.
• Greet candidates onsite and provide a welcoming interview experience.
• Serve as the primary scheduling and interview planner for recruiters and hiring managers.
• Utilize Ashby, Guide, Google Suite and other tools to maintain timely, positive hiring processes.
• Problem solve and adapt to changing environments while maintaining confidentiality.
• Communicate clearly and professionally with candidates and hiring partners.
• Manage candidate reimbursement and travel (domestic and international).
• Support the Executive Operations team to improve candidate experience for senior/executive levels.

Skills

Recruiting coordination

Communication

Interpersonal skills

Organization

Tools

Google Calendar

Guide

Ashby

Slack

Notion

Job description

OpenAI is seeking a Recruiting Coordinator to join our San Francisco team, handling scheduling and logistics for the Recruiting organization and ensuring a standout candidate experience. You will partner with recruiters, sourcers, interviewers, and hiring managers, coordinating interviews and travel while maintaining confidentiality and professionalism.

The role is non-exempt, hourly with a 40-hour week and potential overtime, and based in our SF office with a hybrid model (3 days in-office,