Recruiting Coordinator

PVH (Tommy Hilfiger/Calvin Klein); United States; Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Height-adjustable desks

Conference rooms

Phone booths

Well-stocked kitchens with snacks and

Three in-house meals daily

Private outdoor space for work/social

Nap rooms

Private bike storage

Relocation support

Job summary

OpenAI is seeking a Recruiting Coordinator to coordinate scheduling and logistics for the Recruiting organization. The role collaborates with recruiters, sourcers, interviewers, and hiring managers to ensure a smooth candidate experience and scalable processes.

You will schedule interviews, manage onsite logistics, and support a positive, confidential interview process for senior and executive candidates across technical teams.

Qualifications

• 5+ years of recruiting coordination experience.
• Skilled with Google Calendar, Guide, Ashby, Slack and Notion.
• Strong communication and interpersonal skills, esp. with senior level candidates.
• Highly organized and able to prioritize tasks in a dynamic environment.

Responsibilities

• Take ownership of the scheduling process end-to-end for evergreen and opportunistic hiring needs.
• Partner with recruiting ops to solve problems using data, tools, and collaboration.
• Greet candidates onsite to provide a welcoming interview experience.
• Serve as primary scheduling/interview planner for Recruiters and Hiring Managers across technical teams.
• Use Ashby, Guide, ChatGPT, G-Suite and other tools to uphold a timely, positive hiring experience.
• Problem-solve and adapt to changing demands while maintaining confidentiality.
• Communicate clearly with candidates and hiring partners in writing and verbally.
• Handle candidate reimbursement and travel (domestic and international).
• Work with the Executive Operations team to support senior/executive candidates.

Skills

Recruiting coordination

Communication

Organization

Discretion

Tools

Google Calendar

Guide

Ashby

Slack

Notion

Job description

About the Team

OpenAI's mission is to ensure that artificial general intelligence benefits all of humanity. Hiring the right people - especially at the executive level - is one of the most important ways we pursue this mission.

We're seeking a Recruiting Coordinator to join our team, focusing on the logistics and coordination of recruiting efforts for the Recruiting organization. This role will involve close collaboration with recruiters, sourcers, interviewers and hiring managers, ensuring operational excellence and a standout candidate experience. You will primarily be responsible for scheduling interviews, managing the logistics of onsite interviews, streamlining processes, and scaling programs. This role is a non-exempt, hourly position based on a 40-hour work week with potential for overtime earnings.

About the Role

As a Recruiting Coordinator, you will:

• Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.
• Act as a partner for recruiting ops problems and help us find solutions through a mix of data, tools, and collaboration.
• Greet candidates onsite in the office to provide a welcoming interview experience.
• Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across technical teams.
• Use our tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process.
• Have the ability to problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion.
• Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form.
• Handle candidate reimbursement & travel (domestic and international).
• Work with our Executive Operations team to support and improve candidate experience and management of senior and executive level candidates.

Qualifications

• 5+ years of recruiting coordination experience, including experience scaling processes and driving operational improvements across teams.
• Are highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.
• Exhibit strong communication and interpersonal skills, especially when dealing with senior level candidates and stakeholders.
• Are highly organized and able to prioritize tasks while adapting to changing demands.
• Are detail-oriented and proactive in addressing challenges.
• Possess a collaborative mindset and a willingness to enhance coordination processes.
• Use discretion when working with senior and executive level candidates.

Preferred Qualifications

• Broader knowledge of AI or technology trends to engage candidates effectively.
• Advanced technical knowledge of tools used for process automation or optimization in recruiting.
• Familiarity with interviewer training logistics, feedback workflows, or recruiting ops tooling.
• A process improvement mindset - you've contributed to better systems, documentation, or team operations.

Location & Workplace

This role is based in our San Francisco office and we aren't considering remote applications at this time. We offer relocation support to new employees, and we use a hybrid work model: three days in the office per week with optional work from home on Thursdays and Fridays.

Employee Perks

• height-adjustable desks
• conference rooms
• phone booths
• well-stocked kitchens full of snacks and drinks
• three in-house prepared meals daily
• a private outdoor space for working in the sun or socializing
• nap rooms
• private bike storage
• We offer relocation support to new employees
• we use a hybrid work model: three days in the office per week with optional work from home on Thursdays and Fridays

Our open-plan offices have height-adjustable desks, conference rooms, phone booths, well-stocked kitchens full of snacks and drinks, three in-house prepared meals daily, a private outdoor space for working in the sun or socializing, nap rooms, private bike storage, and more.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct,