Executive Recruiting Coordinator

Stout Risius Ross, LLC; Chicago (IL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Stout is seeking an Executive Recruiting Coordinator to partner with the recruiting team, keeping hiring activity organized, visible, and moving forward across multiple business lines. You’ll be the central coordinator ensuring smooth timelines and effective communication with candidates and interviewers.

You’ll own interview scheduling, manage timelines, and provide timely updates to stakeholders while identifying process improvements to support ongoing hiring needs.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2–5 years of experience in recruiting, sourcing, or a related talent acquisition role.
• Strong organizational and scheduling skills with the ability to manage multiple priorities.
• Experience using LinkedIn Recruiter and Workday (Workday a plus).
• Strong communication and interpersonal skills with professional candidate engagement.
• Analytical mindset with the ability to leverage data for sourcing strategies.

Responsibilities

• Own day-to-day coordination of hiring processes across multiple business lines, from requisition launch through offer and close.
• Develop and maintain interview schedules, timelines, action items, and follow-up for active searches.
• Coordinate complex interviews involving multiple calendars, locations, and stakeholder groups.
• Serve as a primary point of contact for candidate logistics and process-related communication.
• Keep recruiters and hiring managers informed of candidate status and scheduling constraints.
• Track interview feedback, approvals, decisions, and next steps; follow up as needed.

Skills

Organizational skills

Communication skills

Analytical mindset

Multitasking

Process improvement

Education

Bachelor’s degree

Tools

LinkedIn Recruiter

Workday

Job description

At Stout, we’re dedicated to exceeding expectations in all we do – we call it Relentless Excellence. Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

The Executive Recruiting Coordinator is an operational partner to Stout’s recruiting team, responsible for keeping hiring activity organized, visible, and moving forward. This role connects recruiters, hiring managers, candidates, interviewers, and People Team partners while managing the processes, communications, documentation, and data that support an effective hiring process.

Impact You’ll Make

• Keep recruiting processes moving by managing timelines, logistics, communications, and follow-up across multiple business lines.
• Serve as a central coordination point for recruiters, hiring managers, candidates, interviewers, and internal partners.
• Maintain clear visibility into recruiting activity, priorities, open actions, and potential process delays.
• Strengthen the consistency of Stout’s hiring processes through accurate data, organized documentation, and disciplined follow-up.
• Provide candidates and internal stakeholders with timely, professional communication throughout the recruiting process.
• Identify practical opportunities to improve recruiting workflows, reporting, and coordination as the firm’s hiring needs evolve.

What You’ll Do

• Own the day-to-day coordination of hiring processes across multiple business lines, from requisition launch through offer and close.
• Develop and maintain interview schedules, timelines, action items, and follow-up for active searches.
• Coordinate complex interviews involving multiple calendars, locations, and stakeholder groups.
• Serve as a primary point of contact for candidate logistics and process-related communication.
• Keep recruiters and hiring managers informed of candidate status, scheduling constraints, pending decisions, and other developments that may affect the process.
• Proactively identify gaps or delays and work with the appropriate stakeholders to adjust the plan and keep the process moving.
• Track interview feedback, approvals, decisions, and next steps, following up when action is required.
• Maintain accurate candidate, requisition, pipeline, and activity information in Workday and other recruiting systems.
• Prepare status updates, recruiting reports, process documentation, and other hiring materials.
• Coordinate with People Team colleagues and internal partners on offers, approvals, onboarding handoffs, and related activities.
• Support candidate research and pipeline development when needed, particularly for priority or specialized hiring initiatives.
• Recommend practical improvements to recruiting workflows, system usage, documentation, and stakeholder communication.

What You Bring

• Bachelor’s degree or equivalent combination of education and experience.
• 2-5 years of experience in recruiting, sourcing, or a related talent acquisition role (corporate or agency experience welcomed).
• Strong organizational skills with proven experience in managing scheduling and candidate tracking processes.
• Experience using LinkedIn Recruiter and applicant tracking systems (Workday experience a plus).
• Strong communication and interpersonal skills with the ability to engage candidates professionally and authentically.
• Ability to manage multiple priorities in a fast‑paced, high‑volume environment with keen attention to detail.
• Analytical mindset with the ability to leverage data to inform sourcing strategies and hiring decisions.
• Start with a focus on supporting recruiting operations while developing sourcing and pipeline management skills.

How You’ll Thrive

Approach challenges with curiosity, creativity, and a solutions‑oriented mindset. Collaborate effectively with recruiters, hiring managers, and colleagues across the firm to achieve shared goals. Maintain flexibility and adaptability as hiring needs evolve. Exhibit strong initiative and accountability while working independently in a remote or hybrid environment. Embody Stout’s core PACERS values: Positive and Team-Oriented, Accountable, Committed, Relationship‑Focused, Super‑Responsive, and Great Communicators. Demonstrate a commitment to delivering Relentless Excellence in all aspects of your work.

Why Stout?

• At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and wellness options tailored to support employees at every stage of life.
• We foster a culture of inclusion and respect, embracing diverse perspectives and experiences to drive innovation and success.
• Our leadership is committed to inclusion and belonging across the organization and in the communities we serve.
• We invest in professional growth through ongoing training, mentorship, employee resource groups, and clear performance feedback, ensuring our employees are supported in achieving their career goals.
• Stout provides flexible work schedules and a discretionary time off policy to promote work‑life balance and help employees lead fulfilling lives.
• Learn more about our benefits and commitment to your success. https://www.stout.com/en/careers/benefits

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Stout is an Equal Employment Opportunity. All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex, national origin, disability, age, protected veteran status or any other characteristic protected by applicable local, state or federal law.

Interested in joining a rapidly growing group of bright, ambitious professionals in a work environment that values culture, inclusion, and personal growth? Stout might just be the right place for you. At Stout, whether you're launching your career or bringing decades of expertise, you'll find the challenges, collaboration, and support that fuel real growth. We invest in our people because we know that exceptional client service starts with how we take care of our own. We reward outstanding performance, encourage continuous learning, and foster a culture where different perspectives strengthen our work and our team.

Additional Information

Benefits Who We Are Firm Culture and History Stout is committed to providing an alternative way to express your interest in our job opportunities if a disability inhibits you from applying online. Please call us at 248-208-8800 to communicate that you are utilizing this accommodation to express interest in a specific open position. Please reference the job code to help us process your request. Please understand that this option is only available to those in need of an accommodation related to a disability. All other requests regarding status of an application or a resume will not be provided by the use of this phone number.