Executive Recruiting Coordinator

Stout; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Stout is seeking a Talent Acquisition Support professional to help build a strong candidate pipeline and streamline the interview process across multiple business lines.

You will assist with scheduling, candidate coordination, and applicant tracking while maintaining accurate data in the ATS (Workday) and CRM tools. This role emphasizes organization, communication, and data-driven decision making to support hiring goals.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2–5 years in recruiting or talent acquisition.
• Strong organizational and scheduling skills.
• Experience with LinkedIn Recruiter and Workday.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced setting.
• Analytical mindset for data-driven sourcing.

Responsibilities

• Schedule interviews and coordinate candidates across multiple lines of business.
• Maintain accurate candidate data in ATS and CRM systems.
• Develop and maintain organized talent pipelines to support hiring needs.
• Track sourcing activity, pipeline status, and key metrics.
• Stay informed about market trends and emerging sourcing tools or strategies.

Skills

Bachelor's degree

2-5 years experience

Organizational skills

LinkedIn Recruiter

Workday

Communication

Multitasking

Analytics

Education

Bachelor's degree or equivalent

Tools

LinkedIn Recruiter

Workday

Job description

At Stout, we’re dedicated to exceeding expectations in all we do – we call it Relentless Excellence®. Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

Impact You’ll Make

• Play a pivotal role in building Stout’s talent pipeline by identifying and engaging exceptional candidates aligned with our firm’s values and growth goals.
• Support the recruiting team by managing candidate scheduling, tracking, and coordination to ensure a smooth and efficient hiring process.
• Contribute to the success of hiring initiatives by delivering qualified, well-vetted candidates across multiple business lines.
• Partner closely with recruiters and hiring managers to understand business needs and align sourcing strategies accordingly.
• Enhance the team’s overall recruiting effectiveness by maintaining accurate data, clear communication, and consistent follow‑up.
• Support a best‑in‑class candidate experience that reflects Stout’s commitment to Relentless Excellence®.

What You’ll Do

• Begin by supporting interview scheduling, candidate coordination, and applicant tracking activities across multiple business lines.
• Maintain accurate and up‑to‑date candidate information in the Applicant Tracking System (Workday) and CRM tools.
• Develop and maintain organized talent pipelines to support current and future hiring needs.
• Track and report on sourcing activity, pipeline status, and key recruiting metrics.
• Stay informed about market trends, competitive intelligence, and emerging sourcing tools or strategies.

What You Bring

• Bachelor’s degree or equivalent combination of education and experience.
• 2-5 years of experience in recruiting, sourcing, or a related talent acquisition role (corporate or agency experience welcomed).
• Strong organizational skills with proven experience in managing scheduling and candidate tracking processes.
• Experience using LinkedIn Recruiter and applicant tracking systems (Workday experience a plus).
• Strong communication and interpersonal skills with the ability to engage candidates professionally and authentically.
• Ability to manage multiple priorities in a fast‑paced, high‑volume environment with keen attention to detail.
• Analytical mindset with the ability to leverage data to inform sourcing strategies and hiring decisions.

How You’ll Thrive

• Start with a focus on supporting recruiting operations while developing sourcing and pipeline management skills.
• Approach challenges with curiosity, creativity, and a solutions‑oriented mindset.
• Collaborate effectively with recruiters, hiring managers, and colleagues across the firm to achieve shared goals.
• Maintain flexibility and adaptability as hiring needs evolve.
• Exhibit strong initiative and accountability while working independently in a remote or hybrid environment.
• Embody Stout’s core PACERS values: Positive and Team‑Oriented, Accountable, Committed, Relationship‑Focused, Super‑Responsive, and Great Communicators.
• Demonstrate a commitment to delivering Relentless Excellence® in all aspects of your work.

Why Stout?

• At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and wellness options tailored to support employees at every stage of life.
• We foster a culture of inclusion and respect, embracing diverse perspectives and experiences to drive innovation and success.
• Our leadership is committed to inclusion and belonging across the organization and in the communities we serve.
• We invest in professional growth through ongoing training, mentorship, employee resource groups, and clear performance feedback, ensuring our employees are supported in achieving their career goals.
• Stout provides flexible work schedules and a discretionary time off policy to promote work‑life balance and help employees lead fulfilling lives.
• Learn more about our benefits and commitment to your success.
• https://www.stout.com/en/careers/benefits

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

Stout is an Equal Employment Opportunity.

All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex, national origin, disability, age, protected veteran status or any other characteristic protected by applicable local, state or federal law.

Interested in joining a rapidly growing group of bright, ambitious professionals in a work environment that values culture, inclusion, and personal growth? Stout might just be the right place for you.