Executive - Receptionist I

Continental Battery Co.; Irving (TX); In loco; USD 40.000 - 50.000; Tempo pieno

Descrizione del lavoro

Continental Battery Co. in Irving, TX seeks an administrative professional to serve as the central hub for corporate operations, handling reception, office logistics, and cross-department workflows.

You will manage calendars, coordinate travel, handle mail and shipments, assist with insurance claims and COIs, and support onboarding and access control in partnership with HR.

The role emphasizes professionalism, meticulous detail, and proactive communication to help keep the office running smoothly.

Competenze

• High School Diploma or equivalent; 2+ years of admin support, office coordination, or corporate reception experience.
• Proficient in Google Workspace with strong digital file management.
• Familiarity with filing auto/general liability claims, tracking COIs, and logging contracts.
• Polished verbal and written communication, proactive calendar management, and meticulous attention to detail.

Mansioni

• Reception & Communication: First point of contact for guests; manage multi-line phone calls, messaging, and lobby security.
• Insurance & Lease Administration: File insurance claims, coordinate with adjusters, collect COIs, and maintain contract files in Drive.
• Calendar, Travel & Events: Manage meeting schedules, room bookings, coordinate travel, and organize catering.
• Facilities & Logistics: Handle mail/shipments, maintain equipment, track inventory, and keep rooms orderly.
• Onboarding & Access Control: Partner with HR to program building access badges, prep workstations, and assist new hires.
• Assist Corporate Service Manager as needed

Conoscenze

Google Workspace

Calendar management

File management

Verbal & written communication

Risk management support

Formazione

High School Diploma or equivalent

Descrizione del lavoro

General Description (major areas of responsibility of this position):

A person in this role serves as the central administrative hub for corporate operations, delivering a professional, welcoming first impression while managing day-to-day office logistics, cross-departmental administrative workflows, and risk-management support. This role combines visitor and telephone management with critical responsibilities in facilities coordination, onboarding, calendar organization, mail/shipping logistics, and documentation maintenance for leases and insurance claims.

Minimum Qualifications & Skills

• Education & Experience: High School Diploma or equivalent; 2+ years of administrative support, office coordination, or corporate reception experience.

• Technical Skills: Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) with strong digital file management.

• Insurance & Documentation: Familiarity with filing auto/general liability claims, tracking Certificates of Insurance (COIs), and logging contracts.

• Core Competencies: Polished verbal and written communication, proactive calendar and conflict resolution, and meticulous attention to detail.

Core Responsibilities

• Reception & Communication: Serve as the first point of contact for guests; manage multi-line phone calls, messaging, and lobby security.

• Insurance & Lease Administration: File insurance claims, coordinate with adjusters, collect vendor COIs, and maintain organized contract files in Google Drive.

• Calendar, Travel & Events: Manage meeting schedules and room bookings, coordinate travel arrangements, and organize catering for office events.

• Facilities & Logistics: Handle incoming/outgoing mail and shipments, maintain office equipment, track supply inventory, and keep breakrooms and meeting rooms orderly.

• Onboarding & Access Control: Partner with HR to program building access badges, prep workstations, and assist new hires during orientation.

• Assist Corporate Service Manager as needed