Receptionist

Continental Battery Systems; Irving (TX); In loco; USD 19.000 - 30.000; Part-time

Descrizione del lavoro

Continental Battery Systems in Irving, Texas, seeks a part-time administrative assistant to serve as the central hub for corporate operations. You will handle office logistics, scheduling, and cross-department workflows with a focus on accuracy and proactive service.

Responsibilities include reception tasks, insurance documentation, calendar management, facilities coordination, onboarding support, and assisting the Corporate Service Manager.

Competenze

• High School Diploma or equivalent; 2+ years of administrative support or office coordination experience.
• Proficient in Google Workspace with strong digital file management.
• Familiarity with filing auto/general liability claims, COIs, and logging contracts.
• Polished verbal and written communication, proactive calendar management and meticulous attention to detail.

Mansioni

• Reception & Communication: first point of contact for guests; manage multi-line calls and lobby security.
• Insurance & Lease Administration: file insurance claims, coordinate with adjusters, maintain contract files in Google Drive.
• Calendar, Travel & Events: manage meeting schedules, bookings, travel arrangements, and office event catering.
• Facilities & Logistics: handle mail/shipments, maintain equipment, track inventory, and tidy breakrooms.
• Onboarding & Access Control: assist HR with building access badges and workstation prep for new hires.
• Assist Corporate Service Manager as needed.

Conoscenze

Google Workspace

Verbal communication

Written communication

Calendar management

Documentation

Formazione

High School Diploma

Strumenti

Gmail

Google Drive

Google Docs

Google Sheets

Descrizione del lavoro

Continental Battery Systems is a rapidly growing North American PE-backed company looking to add a highly-skilled, energetic, and collaborative employee to our team. We are seeking a career-minded candidate looking for an exceptional opportunity for business contribution, professional development, and career progression. The right candidate will be energetic, customer-focused, and determined to add value within a fast-paced organization.

At Continental Battery Systems, we want to help you grow! We invest training and resources in our employees, because we know that our people are what make our company a unique and special place to work. We offer great company discounts and a competitive benefits package, while also offering lots of opportunities for you to be your best self! Our focus on safety, wellness, and teamwork are the foundations of how we operate every day. We invite you to see for yourself.

Whether in the warehouse or in an office, our dedication to excellent customer service is what binds all of our team members across the country. We also pride ourselves on providing renewable solutions and a battery recycling program that delivers reliable power to our communities while also reducing our carbon footprint. We value the positive impact our business brings to the communities we serve and are looking for a candidate to join our team that has the same outlook on customer service.

This role is part-time and will consist of 30 hours a week.

General Description (major areas of responsibility of this position):

A person in this role serves as the central administrative hub for corporate operations, delivering a professional, welcoming first impression while managing day-to-day office logistics, cross-departmental administrative workflows, and risk-management support. This role combines visitor and telephone management with critical responsibilities in facilities coordination, onboarding, calendar organization, mail/shipping logistics, and documentation maintenance for leases and insurance claims.

Minimum Qualifications & Skills

• Education & Experience: High School Diploma or equivalent; 2+ years of administrative support, office coordination, or corporate reception experience.
• Technical Skills: Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) with strong digital file management.
• Insurance & Documentation: Familiarity with filing auto/general liability claims, tracking Certificates of Insurance (COIs), and logging contracts.
• Core Competencies: Polished verbal and written communication, proactive calendar and conflict resolution, and meticulous attention to detail.

Core Responsibilities

• Reception & Communication: Serve as the first point of contact for guests; manage multi-line phone calls, messaging, and lobby security.
• Insurance & Lease Administration: File insurance claims, coordinate with adjusters, collect vendor COIs, and maintain organized contract files in Google Drive.
• Calendar, Travel & Events: Manage meeting schedules and room bookings, coordinate travel arrangements, and organize catering for office events.
• Facilities & Logistics: Handle incoming/outgoing mail and shipments, maintain office equipment, track supply inventory, and keep breakrooms and meeting rooms orderly.
• Onboarding & Access Control: Partner with HR to program building access badges, prep workstations, and assist new hires during orientation.
• Assist Corporate Service Manager as needed