Executive Real Estate Admin Specialist (Hybrid)

Duke Clinical Research Institute; Durham (NC); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Duke University Real Estate is seeking an experienced administrative professional to support the Chief Real Estate Officer and Directors. You will handle confidential duties, prepare agendas, memos, and presentations, and manage busy calendars.

You will develop materials with PowerPoint and Excel, assist in lease administration for Duke assets approx 4 million sf across 200 leases, and help implement policies. This role is hybrid with most time in office.

Qualifications

• High school diploma or equivalent with 5+ years admin support.
• 2 years postsecondary education with 3+ years experience.
• Equivalent combination of education and experience.

Responsibilities

• Prepare meeting agendas, memos, and correspondence.
• Coordinate calendars and meetings; support executives.
• Develop presentations in PowerPoint and Excel; use AI tools as needed.
• Assist in lease administration and insurance compliance.
• Maintain policies and procedures; handle confidential information.
• Hybrid work arrangement with most time in an office setting.

Skills

Secretarial skills

Administrative support

Attention to detail

Customer service

Initiative

Multitasking

Education

High school diploma or equivalent

2 years postsecondary education

Tools

Microsoft Office

Job description

Duke University Real Estate is seeking an experienced administrative professional to support the Chief Real Estate Officer and Directors. You will handle confidential duties, prepare agendas, memos, and presentations, and manage busy calendars.

You will develop materials with PowerPoint and Excel, assist in lease administration for Duke assets approx 4 million sf across 200 leases, and help implement policies. This role is hybrid with most time in office.