Executive Projects & Events Coordinator

Hearst; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

Hearst is seeking an experienced administrative professional to support the Senior Vice President, Public Affairs and Communications. The role combines calendar management with hands-on project work across Hearst Tower initiatives and ESG programs, offering exposure to senior leadership and strategic growth opportunities.

The ideal candidate brings 2+ years supporting executives, advanced MS Office skills, strong attention to detail, and a passion for live experiences and media innovations.

Qualifications

• Minimum 2 years of experience reporting to a senior-level executive.
• Bachelor's degree required.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel).
• Comfortable using AI tools to improve productivity and draft communications.

Responsibilities

• Manage complex calendars with varying scheduling requirements.
• Coordinate executive communications and interface with other executives, employees, and guests.
• Prepare for meetings with senior executives and guests, including logistics.
• Draft and edit copy for public-facing reports and internal communications.
• Help organize events and employee engagement programs.
• Track project timelines, action items, and deliverables across multiple initiatives.
• Field inbound communications and route requests appropriately.
• Contribute to internal brainstorming sessions and Hearst programs.
• Design PowerPoint presentations and build Excel files for data analysis.

Skills

Executive support experience

Attention to detail

Communication skills

Interpersonal skills

Ability to work under pressure

Collaboration and teamwork

Education

Bachelor of Arts degree

Tools

Microsoft Office

Job description

Hearst is seeking an experienced administrative professional to support the Senior Vice President, Public Affairs and Communications. The role combines calendar management with hands-on project work across Hearst Tower initiatives and ESG programs, offering exposure to senior leadership and strategic growth opportunities.

The ideal candidate brings 2+ years supporting executives, advanced MS Office skills, strong attention to detail, and a passion for live experiences and media innovations.