Executive Assistant, Communications

Hermès; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Retirement plans

Product discounts

Job summary

A global luxury brand in New York seeks an Executive Assistant – Communications to provide support to the EVP Communications and VP Press. Responsibilities include managing travel arrangements, calendar coordination, and budget oversight. Key skills required include strong communication, attention to detail, and time management. Offering a salary range of $90,000 - $115,000 annually with comprehensive benefits including health insurance and paid time off.

Qualifications

• Proven ability to prioritize, multi-task and solve problems proactively.
• Possess a collaborative spirit and a 'can-do' attitude.
• High level of attention to detail and strong organization skills.

Responsibilities

• Direct support to EVP Communications.
• Manage travel and expense report submissions.
• Calendar management and meeting coordination.
• Create itineraries and handle event logistics.

Skills

Professional communication skills

Problem-solving ability

Attention to detail

Time management

Collaborative spirit

Job description

Overview

The Executive Assistant – Communications provides direct support to the EVP Communications & the VP Press & Influence, as well as overall administrative support for key projects, initiatives, travel arrangements and related duties.

Responsibilities

• Direct report to EVP Communications
• Manage and process invoice processing and new vendor onboarding through MyEasyOrder platform
• Oversee DocuSign signature of legal documents, NDA & Folio 2 documentation for vendor engagement
• Calendar management, meeting scheduling and coordination, and securing reservations for EVP and VP of Press & Influence
• Travel and timely T&E expense report submission and management for EVP Communications
• Travel and timely T&E expense report submission and management for VP Press & Influence
• Liaison with media partners / publishers for meeting engagement
• Purchase Order process management
• Powerpoint presentation deck creation for comms strategy, activity recaps and prep for monthly Senior Management Meetings
• Hospitality management and overseeing the billing process for domestic and international hotel room blocks, group transportation, and senior executive visits
• Create itineraries and handle travel and event logistics for EVP, VP of Press, and Comms team
• Act as the Comms Team representative to organize and communicate Podium meeting initiatives & scheduling
• Manage daily Press & VIP newsletter and weekly recap to International Team
• Support VIP Team coordinating event hospitality & room blocks and weekly press giftings
• Provide ad-hoc support to the Comms Team at large
• All other duties assigned by supervisor and VP of Press & Influence

Supervisory & Budget/Decision Making

• Supervisory Responsibility: NO
• Budget Responsibility: YES – Management of hospitality program budgets and planning; Tracking / coordination of comms department budget actuals - Press / Events / Media
• Decision Making Responsibility: YES – assessment of hospitality programming bookings / hotel & restaurant; Qualitative selection of brand appropriate activities

About You

• Proven ability to prioritize, multi-task and solve problems proactively
• Professional communication skills, both verbal and written
• Possess a collaborative spirit and “can-do” attitude
• Initiative, anticipation & forward planning ability
• Reactive, Proactive & Flexible
• High level of attention to detail and strong organization skills
• Manages time effectively & resourceful

Compensation

The range for this position is $90,000 - $115,000 annually. Actual rates are determined based on the job, location, and individual experience.

Benefits & Company Information

Hermès Benefits Overview includes medical, dental, vision; life insurance and disability; paid time off; parental leave; retirement plans; various voluntary benefits; product discounts; and access to wellness resources. Hermès is committed to equal opportunity and provides reasonable accommodations as required by law. Hermès of Paris, Inc. collects personal information in connection with employment applications. This description includes a brief company overview and values, with a focus on craftsmanship and sustainability.

Company Overview

Since 1837, Hermès has remained faithful to its artisan business model and humanist values, with a global presence and a commitment to responsible production and sustainability.

Seniority, Employment Type, Job Function

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Marketing, Public Relations, and Writing/Editing

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.