Executive Projects Coordinator - Live Experiences & Growth

Hearst Magazines; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Hearst Magazines is seeking an experienced administrative professional to support the Senior Vice President, Public Affairs and Communications. You will manage complex calendars, coordinate executive communications, and assist with high-profile projects across Hearst Tower initiatives, ESG efforts, and strategic programs.

The role blends administrative duties with strategic project work, offering exposure to senior leadership, live experiences, and opportunities for mentorship and growth in a

Qualifications

• Minimum 2 years of experience reporting to a senior-level executive.
• Bachelor of Arts degree required.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel).
• Comfortable using AI tools (e.g., ChatGPT, Copilot) to improve productivity and support projects.
• Excellent attention to detail, proofreading, and editing skills.
• Strong ability to collaborate and delegate responsibilities.
• Ability to handle competing demands in a high-pressure environment.
• Exceptional interpersonal skills and professional demeanor.
• Ability to communicate clearly with senior management.
• High energy and intellectual curiosity.

Responsibilities

• Manage complex calendars with varying scheduling requirements.
• Coordinate executive communications and scheduling of meetings.
• Prepare for meetings with senior executives and guests, including logistics.
• Draft and edit copy for public-facing reports and internal communications.
• Help organize events and employee engagement programs related to key initiatives.
• Track project timelines, action items, and deliverables across multiple initiatives.
• Route inbound communications to appropriate resources.
• Understand company policies and decision-making protocols.
• Participate in meetings and conferences as needed.
• Research and analyze peer companies' public-facing activities and industry trends.
• Contribute to internal brainstorming for Hearst programs.
• Design PowerPoint presentations for executive audiences and build Excel files with basic formulas.

Skills

Calendar management

Executive communications

Event coordination

PowerPoint

Excel

Research & analysis

Drafting communications

Collaboration

Clear communication

High energy

Education

Bachelor of Arts

Tools

Microsoft Office

AI tools

Job description

Hearst Magazines is seeking an experienced administrative professional to support the Senior Vice President, Public Affairs and Communications. You will manage complex calendars, coordinate executive communications, and assist with high-profile projects across Hearst Tower initiatives, ESG efforts, and strategic programs.

The role blends administrative duties with strategic project work, offering exposure to senior leadership, live experiences, and opportunities for mentorship and growth in a