Project Coordinator, Public Affairs & Communications

Hearst; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

Hearst is seeking an experienced administrative professional to support the Senior Vice President, Public Affairs and Communications. The role combines calendar management with hands-on project work across Hearst Tower initiatives and ESG programs, offering exposure to senior leadership and strategic growth opportunities.

The ideal candidate brings 2+ years supporting executives, advanced MS Office skills, strong attention to detail, and a passion for live experiences and media innovations.

Qualifications

• Minimum 2 years of experience reporting to a senior-level executive.
• Bachelor's degree required.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel).
• Comfortable using AI tools to improve productivity and draft communications.

Responsibilities

• Manage complex calendars with varying scheduling requirements.
• Coordinate executive communications and interface with other executives, employees, and guests.
• Prepare for meetings with senior executives and guests, including logistics.
• Draft and edit copy for public-facing reports and internal communications.
• Help organize events and employee engagement programs.
• Track project timelines, action items, and deliverables across multiple initiatives.
• Field inbound communications and route requests appropriately.
• Contribute to internal brainstorming sessions and Hearst programs.
• Design PowerPoint presentations and build Excel files for data analysis.

Skills

Executive support experience

Attention to detail

Communication skills

Interpersonal skills

Ability to work under pressure

Collaboration and teamwork

Education

Bachelor of Arts degree

Tools

Microsoft Office

Job description

Job Description

Hearst, one of the world's leading diversified media and information services companies, is seeking an experienced individual to support the Senior Vice President, Public Affairs and Communications. In this role, the individual will provide administrative support and participate in key Hearst projects and initiatives, many with high-level exposure across multiple businesses. An estimated 25% of time is spent on admin duties (most critically, calendar management), with the balance dedicated to project work around: (1) supporting the creation of a new high-profile, multimedia, experiential build-out at Hearst Tower, (2) Hearst's ongoing ESG initiatives (see Hearst360 ), and (3) additional strategic initiatives. The ideal candidate combines the skills and attention to detail required to support a senior executive with a passion for live experiences and location-based entertainment. This role suits someone highly ambitious who is looking for significant exposure to senior leadership, strategic initiatives, and opportunities for professional growth and mentorship.

Responsibilities

• Manage complex calendars with varying scheduling requirements.


• Coordinate executive communications, including taking calls, scheduling Teams/Zoom meetings, responding to emails, and interfacing with other executives, employees, and guests.


• Prepare for meetings with senior executives and guests, including reserving space, arranging catering, preparing documents, and handling other logistics.


• Draft and edit copy for public-facing reports, newsletters, and internal communications.


• Help organize events and employee engagement programs related to key initiatives.


• Track project timelines, action items, and deliverables across multiple strategic initiatives.


• Field inbound communications and exercise sound judgment in routing requests to the appropriate resource.


• Understand company policies and procedures, written and unwritten, to ensure appropriate decision-making protocols are followed.


• Participate in meetings and conferences as needed.


• Research and analyze the public-facing activities of peer companies, synthesizing key learnings and industry trends to present to colleagues.


• Bring a strong passion for location-based entertainment developments across industries and in media.


• Contribute to internal brainstorming sessions for future Hearst programs.


• Design PowerPoint presentations for executive audiences and build Excel files with basic formulas to analyze data.

Qualifications

• Minimum 2 years of experience reporting to a senior-level executive.


• Bachelor of Arts degree required.


• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel), with the ability to learn company-specific programs and software.


• Comfortable using AI tools (e.g., ChatGPT, Microsoft Copilot) to improve productivity, conduct research, draft communications, and support project work; curious about emerging AI capabilities and eager to incorporate them into daily workflows.


• Excellent attention to detail, proofreading, and editing skills.


• Strong ability to collaborate and delegate responsibilities.


• Ability to handle competing demands in a high-pressure, dynamic environment.


• Exceptional interpersonal skills and a friendly, professional demeanor.


• Ability to communicate clearly and effectively, including with senior management.


• High energy and intellectual curiosity.

Compensation

In accordance with applicable law, Hearst is required to include a reasonable estimate of the compensation for this role if hired in New York City. The reasonable estimate, if hired in New York City, is $90,000 - $100,000. Please note this information is specific to those hired in New York City. If this role is open to candidates outside of New York City, the salary range would be aligned to that specific location. A final decision on the successful candidate’s starting salary will be based on a number of permissible, non-discriminatory factors, including but not limited to skills and experience, training, certifications, and education. Hearst provides a competitive benefits package, including medical, dental, vision, disability and life insurance, 401(k), paid holidays and paid time off, employee assistance programs, and more.

About Us

Hearst is a leading global, diversified information, services, and media company dedicated to innovating, informing audiences and leading with purpose, integrity and a culture of care.
Our portfolio includes more than 360 businesses worldwide. On the consumer side, we operate 35 television stations, 28 daily newspapers and publish more than 200 magazine editions featuring many of the most iconic brands in media. We also hold ownership stakes in leading cable networks such as A&E, HISTORY, Lifetime and ESPN. On the business-to-business side, our companies include Fitch Group, a global leader in financial information and analytics; Hearst Health, which provides intelligence and software that improve care outcomes; and Hearst Transportation, which delivers data and software for aviation, automotive and trucking.
Our strength lies in our people. We value the diverse perspectives that move us forward. We are an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, national origin, sex or gender, sexual orientation, gender identity, gender expression, age, disability, military or veteran status or any other status protected by federal, state, or local law. We also provide reasonable accommodations to applicants and employees consistent with applicable law.

About The Team

Our Corporate Teams deliver essential programs and services that support the entire Hearst enterprise. Spanning communications, employee benefits, finance, learning and development, legal, technology, and more, these teams lead initiatives that advance Hearst’s mission to inform and inspire. Here, you’ll find opportunities to grow, collaborate and make a lasting impact.