Executive Admin & Project Coordinator

Albany Med; New York (NY); On-site; USD 51,000 - 76,000; Full time

Job summary

Albany Med Health System is seeking an Administrative Coordinator to provide advanced administrative and project support to the Information Systems & Services department. The role includes calendar management, meeting coordination, travel arrangements, and preparation of presentations using PowerPoint or Excel.

The position involves data reporting for analytics, change-management support, and collaboration with executives and multidisciplinary teams.

Qualifications

• Associate degree required.
• Bachelor's degree preferred with 1–3 years of admin or customer service experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.

Responsibilities

• Provides advanced administrative support to the department and leadership.
• Manage and coordinate department meetings, calendar scheduling and travel for leaders.
• Coordinate process improvement meetings and support project initiation.
• Develop standard work and assist with data analytics presentations.
• Prepare agendas, take minutes, and support interview screening and onboarding.
• Process invoices, purchase orders, and travel reimbursements.
• Maintain department budget tracking and credentialing for vendors.
• Support special projects and cross-functional activities as needed.

Skills

Administrative support

Project coordination

Communication

Microsoft Office

Education

Associate's Degree - required

Bachelor's Degree - preferred

Tools

Microsoft Word

Excel

Access

Job description

Albany Med Health System is seeking an Administrative Coordinator to provide advanced administrative and project support to the Information Systems & Services department. The role includes calendar management, meeting coordination, travel arrangements, and preparation of presentations using PowerPoint or Excel.

The position involves data reporting for analytics, change-management support, and collaboration with executives and multidisciplinary teams.