Executive Programs & Events Specialist

United States Courts; San Antonio (TX); On-site; USD 55,000 - 76,000; Full time

Job summary

Texas Western District Court, Western District of Texas, seeks a Program Support Specialist to coordinate district-wide events, projects, and executive communications. The role connects Executive Office priorities with court operations, aiming to improve processes and provide end-user training for local programs and applications.

Responsibilities include planning meetings and ceremonies, supporting Investitures, naturalization ceremonies, and tours, tracking project status, and preparing

Qualifications

• Strong administrative, organizational, and event-planning skills with attention to detail.
• Ability to communicate clearly with judges, staff, judiciary partners, vendors, and stakeholders.
• Experience developing or delivering training and end-user support with documentation.
• Proficiency with Microsoft 365 apps (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).

Responsibilities

• Coordinate meetings, conferences, trainings, ceremonies, and other district-wide events; prepare agendas, briefing materials, logistics, minutes, and follow-up action items.
• Support special events such as investitures, portrait ceremonies, judicial dinners, naturalization ceremonies, orientations, tours, mock trials, and other official court functions, including coordination of after-hours operational needs when required.
• Monitor executive assignments, strategic initiatives, and special projects; track deadlines, communicate project status, and elevate outstanding issues to appropriate leadership.
• Serve as a liaison between the executive office, chambers, court managers, and external judiciary partners to ensure executive priorities are understood and operationally feasible.
• Maintain a working knowledge of court operations, business processes, and local procedures; identify workflow inefficiencies and assist with developing practical improvements.
• Gather and analyze information for management studies, operational needs assessments, reports, presentations, charts, and recommendations that support executive decision-making.
• Provide end-user training and individualized assistance on local programs, applications, and related business processes, adapting communication for varying audiences.
• Prepare, edit, proofread, and maintain official correspondence, memoranda, reports, presentations, and executive records.
• Maintain organized electronic records, shared drives, correspondence controls, and reference materials to support accurate retrieval and continuity of operations.
• Assist with updates to internal and external web content and other Executive Office communications.
• Provide backup support in other functional areas and perform other duties as assigned

Skills

Administrative skills

Event coordination

Project coordination

Communication skills

Training & end-user support

Microsoft 365

Document management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Web portals

Job description

Texas Western District Court, Western District of Texas, seeks a Program Support Specialist to coordinate district-wide events, projects, and executive communications. The role connects Executive Office priorities with court operations, aiming to improve processes and provide end-user training for local programs and applications.

Responsibilities include planning meetings and ceremonies, supporting Investitures, naturalization ceremonies, and tours, tracking project status, and preparing