Executive Programs & Events Coordinator

U.S. Courts - Western District of Texas; San Antonio (TX); On-site; USD 55,000 - 76,000; Full time

Job summary

The United States District Court for the Western District of Texas is seeking a Program Support Specialist to provide comprehensive coordination and administrative support for district-wide events, special projects, executive communications, and operational initiatives.

This position helps connect Executive Office priorities with day-to-day court operations by coordinating initiatives, improving processes, and providing end-user training for local programs and applications.

Qualifications

• Strong administrative, organizational, project-coordination, and event-planning skills.
• Ability to communicate clearly and professionally with judges, chambers staff, and stakeholders.
• Experience developing or delivering training, providing end-user support, and creating clear procedural documentation.
• Knowledge of court operations, legal terminology, and the federal judiciary is preferred.

Responsibilities

• Coordinate meetings, conferences, trainings, ceremonies, and other district-wide events; prepare agendas, materials, logistics, minutes, and follow-up actions.
• Support special events such as investitures, ceremonies, orientations, and other court functions, including after-hours needs.
• Monitor assignments, track deadlines, communicate status, and elevate issues to leadership.
• Serve as a liaison between the executive office, chambers, court managers, and external judiciary partners.
• Maintain knowledge of court operations; identify workflow inefficiencies and help develop improvements.
• Gather and analyze information for management studies, reports, and recommendations.
• Provide end-user training and individualized assistance on local programs and processes.
• Prepare and maintain official correspondence, memoranda, and executive records.
• Maintain organized electronic records, shared drives, and reference materials.
• Assist with updates to internal and external web content and communications.
• Provide backup support in other areas as needed.

Skills

Administrative

Organizational

Project coordination

Event planning

Communication

Training delivery

Data gathering

Microsoft 365

Job description

The United States District Court for the Western District of Texas is seeking a Program Support Specialist to provide comprehensive coordination and administrative support for district-wide events, special projects, executive communications, and operational initiatives.

This position helps connect Executive Office priorities with day-to-day court operations by coordinating initiatives, improving processes, and providing end-user training for local programs and applications.