Executive Programs & Events Coordinator

City of Lakewood (WA); Lakewood (WA); On-site; USD 58,000 - 75,000; Full time

Job summary

The City of Lakewood invites applications for a Program Coordinator to support the South Sound Military & Communities Partnership (SSMCP). You will coordinate executive meetings, manage committees, plan events, and handle communications, budgets, and grants with a high degree of independence.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a small-staff environment, with occasional travel to off-site meetings.

Qualifications

• Experience providing executive administrative support and office management.
• Proven ability to coordinate meetings and events with multiple stakeholders.
• Familiar with budget tracking, invoicing, and grant reporting workflows.

Responsibilities

• Coordinate executive leadership meetings, agendas, and materials.
• Maintain calendars and project timelines.
• Manage project tracking systems and status updates.
• Prepare grant reports and assist with grant applications.
• Handle invoices, vendor communications, and budget tracking.
• Plan regional meetings and events from planning to post-event follow-up.
• Draft communications, newsletters, and website content updates.
• Ensure timely completion of organizational priorities.

Skills

Executive support

Meeting coordination

Budget tracking

Communications

Project coordination

Tools

Microsoft Office

SharePoint

Outlook

PowerPoint

Job description

The City of Lakewood invites applications for a Program Coordinator to support the South Sound Military & Communities Partnership (SSMCP). You will coordinate executive meetings, manage committees, plan events, and handle communications, budgets, and grants with a high degree of independence.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a small-staff environment, with occasional travel to off-site meetings.