Event Coordinator — Create Memorable Community Experiences

The District 425; Lynnwood (WA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision

Washington State retirement

Paid time off and holidays

Life and disability insurance

FSA and DCAP

Job summary

The District is seeking an Event Coordinator in Lynnwood to support conventions, corporate meetings, social events, and community gatherings. You will collaborate with clients and internal teams to coordinate details and ensure exceptional service and meticulous documentation.

Ideal candidates bring strong communication, organization, and a client-focused approach, with flexibility to work evenings, weekends, and holidays as needed. Join a team dedicated to creating memorable guest experiences.

Qualifications

• Excellent communication and client-focused approach.
• Strong organizational skills with ability to manage multiple priorities.
• Experience coordinating events, meetings, or large gatherings.
• Knowledge of event planning documentation (BEOs, diagrams, timelines).
• Familiarity with office software and venue management tools.

Responsibilities

• Support clients throughout the event planning process with timely communication and exceptional service.
• Conduct venue tours and assist with inquiries and bookings.
• Prepare and maintain BEOs, room diagrams, timelines, and planning docs.
• Coordinate event details across Operations, Culinary, Banquets, and Sales.
• Maintain contracts, deposits, and client information in the event system.
• Assist with on-site coordination during events.
• Monitor timelines and deliverables to ensure successful execution.
• Support post-event billing and administrative follow-up.

Skills

Communication

Customer service

Organization

Attention to detail

Multi-tasking

Event software

Tools

Microsoft Office

CRM software

Job description

The District is seeking an Event Coordinator in Lynnwood to support conventions, corporate meetings, social events, and community gatherings. You will collaborate with clients and internal teams to coordinate details and ensure exceptional service and meticulous documentation.

Ideal candidates bring strong communication, organization, and a client-focused approach, with flexibility to work evenings, weekends, and holidays as needed. Join a team dedicated to creating memorable guest experiences.