BAFO Program Support - Coordinator 2

LSU New Orleans; New Orleans (LA); On-site; USD 55,000 - 60,000; Full time

Job summary

University of New Orleans seeks a special assistant to the Director of the Bureau of Finance and Operations within the OPH. The role requires managing the Director's calendar, preparing meeting materials, and drafting complex correspondence and briefing materials.

You will monitor deadlines, coordinate onboarding/off-boarding, and handle requisitions for supplies. Must have at least 2 years in office administration, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s Degree or equivalent with 3 years experience, or 6 years experience in lieu of degree.
• At least 2 years of professional administrative experience in an office or health care setting.
• Excellent analytical, organizational, and time-management skills.
• Great attention to detail and follow up.
• Ability to manage multiple projects, assignments, and priorities.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Advanced degree is preferred.

Responsibilities

• Manage the Director’s daily calendar, meetings, and scheduling priorities.
• Prepare meeting materials, including agendas, handouts, and binders.
• Draft correspondence, memoranda, reports, and briefing materials.
• Prepare meeting summaries and follow-up to ensure clarity of direction.
• Track assignments and follow up to ensure timely completion.
• Monitor deadlines and ensure required documentation is submitted on time.
• Liaise between Director and staff and briefing as needed.
• Process routine documents and enter data into spreadsheets/logs/databases.
• Lead onboarding/off-boarding processes and requisition supplies.
• Serve as time administrator for the Bureau.

Skills

Administrative experience

Time management

Project coordination

Microsoft Office

Education

Bachelor’s degree or equivalent experience

Advanced degree (DESIRED)

Tools

Outlook

Word

Excel

Job description

OPH-Bureau of Administration and Financial Services

Job Summary

Serves as the special assistant to the Director of the Bureau of Finance and Operations (BAFO) within the Office of Public Health (OPH).

Job Description

• Manages and coordinate the Director’s daily calendar, meetings, and scheduling priorities, including routine operations and special projects.
• Prepares meeting materials, including agendas, handouts, and binders.
• Independently drafts and prepares correspondence, memoranda, reports, and briefing materials, involving complex, sensitive, and non-routine matters.
• Prepares meeting summaries, action-item documentation, and follow-up to ensure clarity of direction and accountability.
• Tracks assignments and follow-up on items to ensure timely completion
• Monitors recurring reporting deadlines and ensure required documentation is submitted timely.
• Serves as a liaison between the Director and staff, assessing the urgency of matters and briefing the Director as needed.
• Processes routine documentation and enter data into spreadsheets, logs, and databases in accordance with program requirements.
• Leads onboarding/off-boarding
• Prepares requisitions for the purchase of supplies
• Serves as time administrator for the Bureau
• Other tasks as assigned.

QUALIFICATIONS

REQUIRED

• Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of the degree.
• Minimum 2 years professional experience performing administrative functions within an office environment or health care field.
• Excellent analytical skills, effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED

• Advanced degree.
• Minimum 3 years professional experience performing administrative functions within an office environment or health care field.
• Minimum 2 years professional experience managing complex calendars, schedules, and coordinating meetings.
• Minimum 2 years professional experience with project or program coordination.
• Relevant industry certifications.

SALARY

55-60k

Posting Close Date

This position will remain open until filled.

Background Check

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

Ability to perform job-related tasks

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

Equal Employment Opportunity

The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees.

Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.