Executive Programs Assistant to VP of Programs

St Francis House; Boston (MA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Benefits package

Job summary

St. Francis House in Boston is seeking a Program Assistant to provide comprehensive administrative and project management support to the Vice President of Programs & Services.

This role works closely with program leaders across Behavioral Health, Day Shelter, Housing, and Workforce Development to organize, coordinate, and manage a wide range of activities with a multidisciplinary team. The Program Assistant will facilitate stabilization efforts for homeless and vulnerable individuals by ensuring

Qualifications

• Bachelor’s degree in social services, public health, administration or related field.
• Minimum of 5 years successful experience providing complex administrative and/or project management support.
• Experience handling multiple tasks and priorities with strong organizational skills.
• Prior experience in human services preferred.
• Lived experience of homelessness and/or recovery a plus.

Responsibilities

• Organizes and tracks projects related to programs and services for the VP and leadership team.
• Manages communications and scheduling for the Vice President of Programs and Services.
• Coordinates meetings and events, incl. inviting attendees, booking rooms, distributing materials, IT needs, and catering.
• Coordinates monthly reporting on department outcomes and goals.
• Supports reconciling purchases and expense reporting within budget parameters for programs.
• Researches resources and public health information to support guests.
• Supports special projects across programs to ensure tasks are completed and reported to VP/Leaders.
• Builds positive relationships across agency and with external stakeholders.

Skills

Administrative skills

Verbal & written communication

Relationship building

Time management

Microsoft Office

Presentation creation

Problem solving

Attention to detail

Team coordination

Trauma-informed approach

Education

Bachelor’s degree in social services/public health/administration or related field

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

St. Francis House in Boston is seeking a Program Assistant to provide comprehensive administrative and project management support to the Vice President of Programs & Services.

This role works closely with program leaders across Behavioral Health, Day Shelter, Housing, and Workforce Development to organize, coordinate, and manage a wide range of activities with a multidisciplinary team. The Program Assistant will facilitate stabilization efforts for homeless and vulnerable individuals by ensuring