Executive Program Analyst - DoD Admin & Travel Ops

West 4th Strategy; San Diego (CA); Hybrid; USD 80,000 - 115,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401k

Job summary

West 4th Strategy seeks an experienced Program Analyst to support the Defense Contract Management Agency’s Blue UAS Cleared List Program Office. You will provide executive and administrative support to the Government Program Manager and leadership, coordinate calendars, travel, and correspondence, and maintain records and trackers for program management.

Based in San Diego, CA, this full-time role offers a competitive salary and comprehensive benefits, with DoD clearance requirements and a focus

Qualifications

• Bachelor's degree in Business Administration, Operations Management, Communications, or a related administrative/analytical field preferred (equivalent professional experience may be considered in lieu of a degree)
• Experience coordinating destination travel itineraries and maintaining a centralized travel tracker for program personnel
• Advanced proficiency in managing executive calendars, prioritizing competing demands, and preparing meeting agendas, minutes, and briefing packages
• Familiarity with federal travel regulations and Travel Authorization Requests (TARs) or Defense Travel System (DTS) usage preferred
• High proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative platforms (SharePoint, MS Teams)
• Exceptional interpersonal, communication, and organizational skills, with discretion for sensitive information

Responsibilities

• Supports the administrative, operational, and organizational functions of the Government Blue List Program Office
• Provides executive and administrative support to the Government Blue List Program Manager and program leadership, including calendar management, scheduling meetings, and coordinating travel
• Coordinates program office communications and administrative workflows among Government personnel, contractor personnel, and external stakeholders
• Maintains program office calendars, meeting schedules, action item trackers, decision logs, travel trackers, and suspense items
• Coordinates Government travel activities, including filing, tracking, and reporting travel authorization requests and related documents
• Prepares executive correspondence, briefing materials, meeting agendas, minutes, reports, and presentations
• Organizes, maintains, and manages program documentation and electronic repositories
• Monitors recurring administrative requirements and provides status updates to Government leadership
• Identifies opportunities to improve administrative processes and office workflows

Skills

Calendar management

Meeting preparation

Executive support

Travel coordination

Communication

Discretion with sensitive information

Education

Bachelor's degree in Business Administration/Operations Management/Communications

Tools

Microsoft Office Suite

SharePoint

MS Teams

Job description

West 4th Strategy seeks an experienced Program Analyst to support the Defense Contract Management Agency’s Blue UAS Cleared List Program Office. You will provide executive and administrative support to the Government Program Manager and leadership, coordinate calendars, travel, and correspondence, and maintain records and trackers for program management.

Based in San Diego, CA, this full-time role offers a competitive salary and comprehensive benefits, with DoD clearance requirements and a focus