Executive Policy & Operations Lead

North Dakota Department of Transportation; Bismarck (ND); On-site; USD 62,000 - 75,000; Full time

Job summary

North Dakota Department of Transportation seeks an experienced administrative professional to shape policy, manage budgets, and coordinate training and events in a high-profile state agency. You will oversee open meetings compliance, audit support, and confidential project work while serving in roles like Notary Public and Title VI Coordinator.

The role requires seven years of high-level administrative experience, research and analysis skills, and college-level coursework in business

Qualifications

• Seven years of work experience in high-level administrative support duties that included participation in the development, or modification, of major projects or procedures.
• Ability to conduct research, provide analysis and interpretation of information, and prepare formal reports.
• College-level coursework in business administration or related field may substitute for required work experience on a year-for-year basis.
• Requires satisfactory interview and a verifiable record of performance, and a criminal background check.

Responsibilities

• Policy & Legislative Support: Monitor and update departmental policies; coordinate annual reviews.
• Track legislation, prepare briefings/testimony, and summarize post-session impacts.
• Training & Budget Administration: Manage the Executive Training Budget and align with strategic goals.
• Develop and coordinate statewide training for Administrative Assistants; advise based on trends and skill-gap analysis.
• Maintain Level 2 procurement certification and handle purchasing and P-card reconciliation.
• Administrative Operations: Manage meeting room scheduling and Open Meetings compliance; track audit findings and support Audit Committee scheduling and documentation; provide backup to the Executive Team’s administrative assistant.
• Event & Conference Coordination: Lead project coordination for major departmental events; support AASHTO/WASHTO activities and planning committees.
• Special Projects & Other Duties: Manage special projects, handle confidential information, and serve in roles such as Notary Public, digital accessibility lead, intranet/website support, and Title VI Coordinator.

Skills

Seven years experience

Administrative support

Research and analysis

Education

College-level coursework in business administration

Job description

North Dakota Department of Transportation seeks an experienced administrative professional to shape policy, manage budgets, and coordinate training and events in a high-profile state agency. You will oversee open meetings compliance, audit support, and confidential project work while serving in roles like Notary Public and Title VI Coordinator.

The role requires seven years of high-level administrative experience, research and analysis skills, and college-level coursework in business