Executive Personal & Research Assistant

Securiport; Reston (VA); On-site; USD 55,000 - 80,000; Full time

Job summary

Securiport in Reston, Virginia seeks an Executive Personal & Research Assistant to support a senior leader across personal, professional, philanthropic, and research initiatives. The role combines calendar management, travel coordination, and preparation of briefing materials and reports.

You will conduct concise research, prepare board materials, and track project deliverables while ensuring discretion with confidential information and engaging with international partners.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 2+ years in executive support, research, or admin roles.
• Excellent written and verbal communication.
• Strong research, organizational, and problem-solving abilities.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Familiar with AI-powered productivity tools.
• Ability to manage competing priorities with attention to detail.
• Valid driver's license and reliable transportation.

Responsibilities

• Manage complex calendars, meetings, and travel.
• Coordinate domestic and international travel.
• Prepare agendas, briefing materials, and notes.
• Draft correspondence, presentations, and reports.
• Organize events and special projects.
• Maintain confidential records.
• Coordinate with vendors and internal stakeholders.
• Conduct research and summarize findings.
• Track projects, deadlines, and action items.
• Prepare board materials and executive summaries.
• Support philanthropic initiatives.
• Utilize AI tools to improve efficiency.
• Coordinate meetings with domestic and international partners.

Skills

Executive support

Research

Project coordination

Communication

Time management

Attention to detail

Discretion

Problem solving

Spanish (preferred)

Driving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Securiport is a global leader in civil aviation security, border management, and threat assessment solutions. We partner with governments around the world to deliver innovative technology and operational excellence that enhance national security.

Position Summary Securiport is seeking a highly organized, proactive, and resourceful Executive Personal & Research Assistant to provide direct support to a senior executive across personal, professional, philanthropic, and research-related initiatives. This role combines executive support, project coordination, research, and administrative responsibilities.

The ideal candidate is a strong communicator, naturally organized, technology-savvy, and comfortable managing multiple priorities in a fast-paced environment. This position offers a unique opportunity to work closely with executive leadership while supporting meaningful projects and international initiatives.

Executive & Personal Support

• Manage complex calendars, meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including itineraries and logistics.
• Prepare agendas, briefing materials, and meeting notes.
• Draft and edit correspondence, presentations, and reports.
• Organize events, meetings, and special projects.
• Maintain confidential records and sensitive information with discretion.
• Coordinate with vendors, service providers, and internal stakeholders as needed.

Research & Project Support

• Conduct research and summarize findings into concise reports and presentations.
• Track projects, deadlines, action items, and deliverables.
• Prepare professional presentations, board materials, and executive summaries.
• Maintain project documentation and organize reference materials.
• Support philanthropic, nonprofit, and community-focused initiatives.
• Utilize AI and productivity tools to improve efficiency and research capabilities.
• Coordinate meetings and communication with domestic and international partners.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 2+ years of experience in executive support, research, project coordination, or administrative roles.
• Exceptional written and verbal communication skills.
• Strong research, organizational, and problem-solving abilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Comfortable learning and utilizing AI-powered productivity tools.
• Ability to manage competing priorities while maintaining attention to detail.
• Professional judgment and the ability to handle confidential information.
• Valid driver's license and reliable transportation.

Preferred Qualifications

• Spanish language skills are preferred, however, not required.
• Experience supporting executives, board members, or nonprofit initiatives.
• Experience coordinating domestic and international travel.
• Familiarity with project management tools and advanced Excel functions.

Work Location

This is an on-site position based in Reston, Virginia, with occasional travel to nearby locations and limited domestic or international travel as needed.

Why Join Securiport?

• Direct exposure to executive leadership.
• Opportunity to support international and philanthropic initiatives.
• Dynamic, fast-paced environment with meaningful work.
• Growth and development opportunities.
• Collaborative and mission-driven culture.

Securiport is proud to be an Equal Employment Opportunity and Affluent Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Securiport is committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. Please see the United States Department of Labor's EEO poster and EEO poster supplement for additional information.