Executive Personal Assistant to Principals — Hybrid

Aunt Ann’s In-House Staffing; Los Altos (CA); Hybrid; USD 160,000 - 180,000; Full time

Benefits offered by this job

Full benefits (medical, dental, vision

401(k) plan

Paid time off

Job summary

Aunt Ann’s In-House Staffing is seeking an Executive Personal Assistant to the principals in the San Francisco Bay Area. The role is hybrid, full-time, with a base salary of $160,000–$180,000 and a 20% performance bonus, plus comprehensive benefits.

The successful candidate will own calendars, travel, medical coordination, styling, and personal administration for a private family, reporting directly to the principals and collaborating with senior staff.

Qualifications

• 7+ years supporting UHNW principals or C-suite executives with full ownership of calendars, travel, and personal affairs.
• Experience coordinating medical logistics, styling, or comparable high-touch personal services.
• Track record managing complex family travel with poise.
• Excellent written communication for correspondence on behalf of principals.
• Strong systems habits: task tracking, documentation, and follow-through.
• Valid driver's license; reasonable daily reach to the mid-Peninsula.

Responsibilities

• Own principals' calendars end to end; manage conflicts and look-ahead briefings.
• Coordinate with CEO office to sync personal and professional calendars.
• Own children's calendars and coordinate with childcare team.
• Maintain single source of truth for family calendar; align staffing and meals.
• Plan and book all personal travel; prepare complete trip packages with contingencies.
• Coordinate medical and wellness appointments, records, and referrals.
• Coordinate styling, fittings, and wardrobe timelines with personal shopper.
• Manage personal correspondence, invitations, RSVPs, and gifting.
• Handle personal administration: renewals, memberships, subscriptions, and filings.

Skills

Calendar management

Travel planning

Discretion

Communication

Project management

Confidentiality

Driver's license

Job description

Aunt Ann’s In-House Staffing is seeking an Executive Personal Assistant to the principals in the San Francisco Bay Area. The role is hybrid, full-time, with a base salary of $160,000–$180,000 and a 20% performance bonus, plus comprehensive benefits.

The successful candidate will own calendars, travel, medical coordination, styling, and personal administration for a private family, reporting directly to the principals and collaborating with senior staff.