Executive & Personal Assistant to Global Creative Principal

Career Group; New York (NY); Hybrid; USD 120,000 - 180,000; Full time

Job summary

Career Group is seeking an Executive & Personal Assistant to a global creative principal. The role is hybrid, with remote work predominating and occasional in-person work at the NoHo studio/residence when in New York City.

The ideal candidate has 5+ years supporting high-profile leaders and thrives in creative, philanthropic environments. Responsibilities include translating ideas into actionable plans, refining decks in InDesign/PowerPoint, coordinating with the COO and partners, and managing

Qualifications

• 5+ years of experience supporting UHNW individuals or global figures.
• Fluent with Google Workspace, Zoom, InDesign (Mac), PowerPoint, and AI tools.
• Discretion, diplomacy, and ability to protect privacy.

Responsibilities

• Translate high-level ideas into structured, prioritized action plans.
• Edit and polish decks, presentations, and briefs using InDesign/PowerPoint.
• Coordinate with the COO, staff, estate contractors, and partners.
• Manage high-volume communications across Gmail, text, and Zoom.
• Support ad-hoc personal projects and logistics.

Skills

Executive support

Attention to detail

Communication

Project coordination

Tools

Google Workspace

Zoom

InDesign (Mac)

PowerPoint

AI tools

Job description

Executive & Personal Assistant to Global Creative Principal

A globally recognized creative principal and philanthropist is seeking a patient, highly responsive, and detail-driven Executive / Personal Assistant to act as a trusted operational partner. This role supports a dynamic, free-spirited leader across a wide range of creative ventures, philanthropic initiatives, and private lifestyle matters.

The position offers a flexible schedule, operating primarily remote with the required agility to work in-person at the Principal's NoHo studio/residence when they are in New York City. The ideal candidate thrives in creative environments, brings an intuitive ability to translate big-picture vision into clear action items, and possesses a modern tech toolkit—including AI-driven workflow tools and presentation software.

Location: NYC-based (Hybrid / Remote with in-person presence in NoHo as needed). Travel: Primarily local; limited domestic or international travel may be required for major events or exhibitions in the future. Confidentiality: Absolute discretion is required. A strict Non-Disclosure Agreement (NDA) will be executed prior to interviewing.

Key Responsibilities

Executive Support & Thought Translation

• Concept-to-Execution: Act as an intuitive sounding board—translating the Principal’s high-level ideas, notes, and creative vision into structured, prioritized action plans with clear execution options.
• Deck & Visual Support: Edit, polish, and refine existing pitch decks, presentations, and creative briefs using InDesign (Mac), PowerPoint, and modern digital tools.
• Tech & AI Integration: Leverage AI-assisted research and productivity tools to streamline workflows, compile briefings, and optimize daily efficiency.
• Stakeholder & Network Coordination: Collaborate seamlessly with the COO, house staff, estate contractors, and external creative partners, quickly learning the key players in the Principal's ecosystem.

Personal Assistance & Operations

• Communications & Follow-Up: Serve as a proactive gatekeeper and representative—managing high-volume correspondence across Gmail, text, and Zoom, and driving rigorous follow-through on behalf of the Principal.
• Side Projects & Logistics: Manage ad-hoc personal projects, vendor coordination, and specialized initiatives across both philanthropic foundation efforts and commercial ventures.
• Lifestyle Alignment: Support the Principal’s fluid, creative workflow with patience, adaptable scheduling, and a calm, reassuring presence.

The Ideal Candidate

• Experience: 5+ years of experience supporting UHNW individuals, global figures, or executive leaders across creative, non-profit, or cultural industries.
• Technical Proficiency: Fluent in Google Workspace, Zoom, InDesign (Mac), PowerPoint, and AI-driven office tools.
• Working Style: Exceptionally detail-oriented, patient, and proactive. You understand how creative minds operate and excel at bringing order, clarity, and structure without stifling artistic flow.
• Discretion & Diplomacy: Highly polished with flawless judgment. You understand the nuances of working alongside global figures and protecting their privacy at all times.

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