Executive/Personal Assistant – Private Household, NYC

Private household - 1; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Full benefits

Bonus

Travel expenses

Job summary

Private household - 1 in New York City seeks an Executive/Personal Assistant with 5+ years supporting UHNW principals. The ideal candidate is calm, discreet, and highly organized, able to anticipate needs across NYC and international properties, including Amagansett, London, and Dubai.

Responsibilities include daily management of NYC townhouse and beach house, vendor coordination, events, travel planning, bill payments, and back-office support for a boutique textile studio.

Qualifications

• Minimum 5+ years' experience supporting UHNW principals or a private household.
• NYC-based with deep familiarity with the city.
• Financially literate — confident managing bills, expenses, and multi-currency administration.
• Proficient with AI tools (Claude, ChatGPT) for drafting, research, and document review.
• Exceptionally discreet, loyal, and calm under pressure.
• Strong initiative — solves problems before they arise.

Responsibilities

• Property & Household Management (NYC & Amagansett — daily oversight).
• Full daily management of the NYC townhouse and Amagansett beach house.
• Coordinate all vendors, contractors, and housekeeper.
• Liaise with interior decorators on ongoing design projects and installations.
• Oversee the rooftop garden in coordination with the landscaper.
• Plan and execute private events at the NYC townhouse, including dinners.
• Draft and manage correspondence; book flights and travel arrangements; pay bills.
• Manage textiles studio back-office support one day per week.

Skills

Discretion

Financial literacy

AI tools

Travel readiness

Initiative

Problem solving

NYC familiarity

Tools

Claude

ChatGPT

Job description

Executive/Personal Assistant – Private Household, NYC

We are seeking an experienced professional with a background in UHNW household that

understands the importance of following the rhythm of the house. The ideal candidate is

calm, grounded and solution driven and has a desire to remain in this position for the long

term.

About the Household

A dual-professional couple working in finance and the textile/creative industries, based in

New York City with additional properties in Amagansett, London, and Dubai. The household

includes four Ragdoll cats. This is a fast-paced, international lifestyle that requires a highly

organized, discreet, and proactive EA who can anticipate needs and manage multiple moving

parts with ease.

Primary Responsibilities

• Property & Household Management (NYC & Amagansett — daily oversight)
• Full daily management of the NYC townhouse and Amagansett beach house
• Coordinate all vendors, contractors, and housekeeper
• Liaise with interior decorators on ongoing design projects and installations
• Oversee the rooftop garden in coordination with the landscaper
• Oversee household supplies and inventory
• Liaise with management companies overseeing the London and Dubai properties
• Plan and execute private events at the NYC townhouse, including dinners.

Pet Care

• Manage all veterinary appointments
• Handle international pet travel documentation as needed

Calendar & Communications

• Serve as first point of contact and gatekeeper
• Draft and manage correspondence
• Book all flights and travel arrangements
• Pay all personal and household bills
• Manage and organize key documents
• Proactively source competitive pricing and negotiate rates with vendors, contractors, and service providers

Textile Business – Back Office Support

• Provide one day per week of administrative support for a boutique textile and creative studio at the Long Island City studio

Key Requirements

• Minimum 5+ years' experience supporting UHNW principals or a complex private household
• NYC-based with deep familiarity with the city
• Financially literate — confident managing bills, expenses, and multi-currency administration
• Proficient with AI tools (Claude, ChatGPT) for drafting, research, and document review
• Exceptionally discreet, loyal, and calm under pressure
• Strong initiative — solves problems before they arise
• Valid passport and able to travel internationally as needed

Compensation

Competitive, commensurate with experience.

Full benefits, bonus, and travel expenses included.